Billing Specialist Jobs

About The Position

Requirements

• Strong knowledge of accounting principles and financial reporting
• Strong analytical and problem-solving skills with a high degree of attention to detail
• Ability to interpret grant requirements and translate them into practical financial processes
• Ability to manage multiple deadlines and priorities while maintaining accuracy
• Strong written and verbal communication skills
• Ability to work collaboratively with Corps, accounting personnel, funders, auditors, and internal departments
• Proficiency with Microsoft Excel and financial/accounting systems
• Ability to maintain confidentiality and exercise sound professional judgment
• Ability to identify opportunities for process improvement and implement effective solutions
• Technology & Microsoft Excel: Highly proficient in Excel skills and Tech savvy
• Accounting/ERP Systems: Experience with financial accounting systems and electronic financial reporting platforms
• Grant Management/Billing Systems: Experience with systems used to track grant budgets, billings, expenditures, and funder requirements
• Financial Reporting Tools: Ability to generate, analyze, and reconcile financial reports and supporting documentation
• Document Management Systems: Ability to maintain organized electronic records and supporting documentation for grants, audits, and compliance
• Ability to remain seated and work at a computer for extended periods of time
• Ability to stand, walk, bend, reach, and twist on an intermittent basis
• Ability to use hands and fingers to operate a computer, keyboard, mouse, phone, calculator, and other standard office equipment
• Ability to communicate effectively in person, by phone, and electronic communication
• Ability to visually review and work with detailed financial information on computer screens

Nice To Haves

• Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or a related field
• 2 years of experience in grant accounting

Responsibilities

• Compile, organize, and review required billing documentation, including LDRs, pay statements, timesheets, I&E reports, detail ledgers, HMIS reports, narratives, invoices, and receipts
• Prepare and submit monthly grant billings in accordance with funder requirements and deadlines
• Post grant-related journal entries, including but not limited to reclassifications, support service allocations, administrative allocations, and prepaids
• Maintain and update grant trend reports to monitor billing activity, expenditures, and available funding
• Review CARE transactions for appropriate grant source coding and identify discrepancies requiring correction
• Reconcile FCS/Wellpoint ACH deposits and maintain accurate supporting records in Airtable
• Update allocations to assigned grants
• Respond to audit and funder requests by locating and providing invoices, receipts, payroll documentation, and other supporting records
• Identify discrepancies or missing documentation and coordinate with appropriate departments to resolve issues
• Maintain organized and accurate electronic grant billing files and supporting documentation
• Ensure billing activities are completed accurately, timely, and in compliance with grant and funder requirements
• Flag inefficiencies or gaps in the billing process and work to streamline operations through process improvements.
• Provide support for ad hoc requests and special projects from the Accounting Department, as needed

Benefits

• paid holidays
• vacation time
• sick time
• medical, vision, and dental insurance
• Low bi-weekly premiums for employee-only coverage
• Kaiser HMO for those residing in a Kaiser service area
• Anthem EPO/PPO is available for those residing outside a Kaiser service area
• Voluntary +1 and +family coverage at additional cost.
• Delta Dental DHMO and DPPO dental insurance are offered.
• An employer-paid life insurance policy covers employees.
• Voluntary supplemental life, short-term and long-term disability plans are available.
• Employer-funded Money Purchase Pension Plan (Defined Contribution Plan) 50% vested at five years eligible service time.
• employee-funded voluntary 403(b) option.
• 40 hours of Paid Leave for qualifying events.
• 12 days of Sick Leave annually accruing from day one, eligible for use after three months’ service time.
• Two weeks annually, accruing from day one, for non-exempt positions.
• Four weeks annually, accruing from day one, for exempt positions.
• Accrued vacation is eligible for use after six months’ service time.
• 13 designated holidays + 1 floating holiday per year