Administrative Assistant Jobs

About The Position

Requirements

• Bachelor’s degree required plus 5+ years executive administrative support to a senior level executive required.
• Passionate about customer and client service, with a proven track record.
• Excellent interpersonal, written and verbal communication skills.
• Strong financial acumen.
• Exceptional organizational skills; extensive experience coordinating projects, setting priorities, meeting deadlines, and following up on assignments with minimum direction.
• Knowledge of software: Microsoft Office proficiency (Word, Excel, PowerPoint). Ability to learn company systems quickly in order to extract data and run reports.
• Self-starter; the ability to work with minimum supervision. Must take ownership and be committed to deliver excellence.
• Project management experience with the ability to manage multiple projects at one time.
• Ability to handle sensitive information in a confidential way.
• Ability to demonstrate composure and self-confidence in difficult situations.
• Experience / consistent performance in deadline-oriented environment.
• Operates as a “student always”, seeks to make things better.

Responsibilities

• Maintains executive's schedule by planning and scheduling meetings, conferences, and travel.
• Operates as the “face” of the department with executive level poise, answering and directing inquiries effectively while optimizing the executive’s time.
• Organize and prepare executive-level communications and presentations.
• Act as the point of communication and coordination for the teams and their leadership. Gathers information from the team on behalf of the executive.
• Retrieve and interpret data from SAP and other Legal/Finance systems to support the team.
• Liaison effectively with other corporate teams.
• Manage several ongoing reports and disseminate materials, adhering to deadlines.
• Provide documentation and reconciling expenses while monitoring budgets.
• Coordinate meetings and conferences, agendas, site locations, and meals with a focus on creativity and expense management.
• Extensive project management.
• Assist with other department duties as assigned.

Benefits

• Medical
• Dental
• Vision
• Life Insurance/ AD
• Disability Insurance
• Retirement Plan
• Paid Time Off
• Paid Parental Leave
• Holiday Time Off (varies by site/state)
• Personal Leave
• Associate Shopping Program
• Health and Wellness Programs
• Discount Marketplace
• Identity Theft Protection
• Pet Insurance
• Commuter Benefits
• Employee Assistance Program
• Flexible Spending Accounts (FSAs)