Administrative Assistant 2

MIT • Cambridge, MA

6d

About The Position

The Administrative Assistant II, under the supervision of the Associate Director of Administration, performs diverse administrative tasks to support the faculty members in three academic units: Anthropology, History, and Science, Technology, and Society (STS). This role will work closely with the Associate Director on tasks related to human resources activities in the three units. The assistant will support day-to-day operations, maintain shared administrative spaces, assist in coordination of office renovations and moves, oversee office supply inventory, and occasionally work with the Event and Communications Assistant on event logistics. Additionally, the assistant will help with annual reports and special projects.

Requirements

• High School education or equivalent
• A minimum of three years of relevant administrative experience
• Proficient with Microsoft Office Suite applications, Adobe Products, WordPress, Dropbox, and Google Workspace
• Excellent oral and written communication skills
• Ability to manage multiple priorities
• Excellent organizational skills and attention to detail
• Excellent interpersonal skills and strong commitment to customer service
• Ability to research and resolve problems and anticipate needs
• Ability to manifest good judgment
• Ability to handle confidential matters with discretion
• Ability to work effectively with all levels of the administration, e.g., staff, faculty, and students

Responsibilities

• Perform diverse administrative tasks to support faculty members in three academic units: Anthropology, History, and Science, Technology, and Society (STS).
• Work closely with the Associate Director on tasks related to human resources activities in the three units.
• Support day-to-day operations.
• Maintain shared administrative spaces.
• Assist in coordination of office renovations and moves.
• Oversee office supply inventory.
• Occasionally work with Event and Communications Assistant on event logistics.
• Assist with annual reports and special projects.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED