Administrative Assistant 2

Family and Children Services, Division of•Gainesville, FL

1d•Remote

About The Position

Stronger Families for a Stronger Georgia. The Georgia Department of Human Services (DHS) is a dynamic state agency responsible for delivering a wide range of services to Georgia's most vulnerable populations. Our mission is to strengthen Georgia by providing individuals and families access to services that promote self-sufficiency, independence, and protect Georgia's vulnerable children and adults. Start your career in public service. DFCS is currently seeking a professional and dedicated individual to work in a customer-focused work environment. Under the supervision of the Special Operations Unit Manger, the Administrative Assistant 2 is responsible for a variety of administrative support functions to assist the Special Operations Unit Manager. You will work one-on-one with the Special Operations Unit Manager interact with OFI Leadership and a team of professionals from other business units within the agency. This role requires a high level of customer service and exemplary organization skills; demonstrating trustworthiness and responsible behavior; as you perform a variety of administrative duties. DFCS is seeking candidates for the position of Administrative Assistant 2. This position reports to the Special Operations Unit Manager and is Statewide.

Requirements

Associate’s degree from an accredited college or university AND One year of related experience OR Three (3) years of related experience
High school diploma/GED and three (3) years of job-related experience; or one (1) year of experience required at the lower level Admin Assistant 1 (GST050) or position equivalent.

Nice To Haves

Three (3) or more years of administrative support experience
Demonstrated experience in office administration
Demonstrated experience providing administrative support to management staff
Advanced proficiency in using Microsoft Word, Excel, Outlook and PowerPoint software

Responsibilities

Provides high level administrative support to the District Manager including calendar management, travel arrangements, drafting correspondence and arranging meetings
Maintains confidential information
Maintains efficient documentation and filing system
Completes forms in accordance with organizational procedures and routes to appropriate parties
Composes, types, and distributes meeting notes, routine correspondence, and reports
Plans/schedules meetings and follow up with required action items.
Provides assistance and problem resolution to internal and external customers.
Ability to communicate effectively both orally and in writing and be able to establish and maintain effective working relationships
Performs job responsibilities with minimal supervision.
Performs other professional responsibilities as assigned.