Administrative Assistant Jobs

About The Position

Requirements

• High School Diploma or GED.
• 1-3 years of administrative, receptionist, or office support experience.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and general office systems.
• Excellent verbal and written communication skills.
• Strong organizational and time management skills.
• Ability to prioritize and multitask.
• High attention to detail.
• Ability to handle confidential information.
• Basic knowledge of office equipment operation and troubleshooting.

Responsibilities

• Serve as receptionist by answering phones, greeting visitors, and managing front desk operations.
• Monitor administrative emails and route inquiries, including website and voicemail messages.
• Process incoming/outgoing mail and coordinate deliveries (FedEx, UPS, courier).
• Maintain cleanliness and organization of lobby, kitchen, and common areas; restock supplies.
• Coordinate meetings, events, and Lunch-N-Learns, including scheduling, attendance, and catering.
• Assist Office Manager with invoices, licensing tracking, renewals, and administrative projects.
• Reconcile company credit cards and support sales tax tracking.
• Maintain confidential employee records and file Certificates of Insurance.
• Manage office and kitchen supply inventory and place orders as needed.
• Maintain office equipment and coordinate repairs or supply needs.
• Coordinate company apparel orders and employee onboarding setup.
• Provide general administrative support, filing, and employee recognition efforts.
• Assists other departments and employees as necessary.
• Performs related activities as directed.

Benefits

• Medical
• Dental
• Vision
• Vacation Time
• Sick Time
• 401 (k)
• Pet Insurance
• Accident and Hospital Indemnity Insurance