Executive Administrative Assistant, Lv 4 (27579)

LTSi - Laredo Technical Services, Inc. • Rockville, MD

1d • $40 - $41 • Onsite

About The Position

Laredo Technical Services, Inc. (LTSi) provides staffing services to federal Government agencies worldwide, connecting the right opportunities with the right people. LTSi specializes in providing experienced, professional personnel for a wide range of roles, including Professional, Office Administration, and Medical Services. The company culture emphasizes a strong work ethic and a sense of urgency. LTSi is a Certified Service-Disabled Veteran Owned Small Business (SDVOSB) and Minority Business Enterprise (MBE), and a proud member of the Military Spouse Employment Partnership (MSEP). This specific position is for an Executive Assistant/Administrative Assistant IV supporting the Office of the Director at the National Institute of Allergy and Infection Diseases (NIAID) in Bethesda, MD. The role requires immediate hire upon completion of background and security investigations.

Requirements

• Ability to perform administrative duties for executive management
• Possess advanced computer and internet research skills
• Responsible for confidential and time-sensitive material
• Prepares routine and advanced correspondence
• Ability to work well with all levels of management and staff
• College degree and four (4) years of related work experience

Nice To Haves

• Prior experience in a scientific research environment for a large Federal agency is preferred
• A comprehensive understanding of NIH, its organization and culture is also desired

Responsibilities

• Greeting and directing visitors
• Fielding phone calls
• Scheduling meetings
• Responding to callers
• Taking minutes
• Composing memos
• Transcribing
• Developing presentations
• Generating reports
• Monitoring invoices and expense reports
• Conducting internet research
• Performing data entry
• Filing and faxing
• Assisting multiple NIH employees simultaneously
• Performing word processing
• Managing spreadsheets
• Conducting advanced internet research
• Reviewing and disseminating memorandums to staff
• Conducting document control for office routing
• Preparing purchase requests for small purchases
• Reviewing draft policies, standard operating procedures, and memorandums for grammar and format
• Coordinating travel and submitting data into the NIH travel system
• Compiling equipment requirements for office staff (e.g., laptops, printers, monitors)
• Preparing training requests
• Preparing a matrix of office needs
• Creating and analyzing written documents for dissemination to leadership
• Compiling information for outside inquiries and reports
• Developing and maintaining tracking tools for reporting data
• Relieving the executive of administrative functions to allow more time for executive-level responsibilities
• Handling a wide variety of situations and conflicts related to the office's clerical and administrative functions
• Managing confidential and time-sensitive material
• Preparing routine and advanced correspondence, including letters, memoranda, and reports
• Planning and accomplishing goals using experience and judgment
• Working effectively with all levels of management and staff

Benefits

• Competitive salary based on experience and technical qualifications
• Health, Dental, and Vision insurance
• 401(k) Retirement Plan
• Vacation
• Sick Leave
• Disability & Life Insurance
• 11 Paid Federal Holidays including: New Year’s Day, Martin Luther King, Jr. Day, Presidents Birthday, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day

What This Job Offers

• Job Type: Full-time
• Career Level: Executive