Administrative Assistant 4

State of Louisiana•Monroe, LA

3d•Onsite

About The Position

This Administrative Assistant 4 position provides administrative support to a Regional Manager of Louisiana Rehabilitation Services. This person serves as a confidential and personal assistant to the Regional Manager performing duties independently and exercising a high degree of independent judgment and initiative in determining the approach/action to take in non-routine situations. Also, this person provides managerial and personnel support to the staff in the region. The Office of Workforce Development (OWD) is a key division of the Louisiana Works; managing programs in workforce training, job placement, apprenticeships, and business engagement. Through collaboration with local boards, educational institutions, and industry partners, OWD aims to improve economic mobility for job seekers and ensure Louisiana employers have the skilled talent they need, contributing to the state’s economic growth. Louisiana Rehabilitation Services (LRS) assists persons with disabilities in their desire to obtain, maintain, or advance in competitive integrated employment and achieve independence in their communities by providing rehabilitation services and working cooperatively with businesses and other community resources.

Requirements

Three years of experience in administrative services.
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Nice To Haves

Accepting Direction: The ability to be open and willing to follow guidance or instructions.
Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
Making Accurate Judgments: The ability to assess options, weigh risks, and make sound decisions using available information and logical reasoning.

Responsibilities

Provide clerical support to the Regional Manager of Louisiana Rehabilitation Services, as a personal/confidential assistant, bringing regional matters to the Regional Manager's attention and making recommendations.
Researches, analyzes and compiles statistical reports for production, budgetary and federal indicator matters.
Independently provides information on routine administrative inquiries from State Office, office staff, vendors, consumers and the general public.
Responds to requests for information; may require interpretation of department rules and regulations.
Organizes and maintains files of correspondence and information.
Compiles and types special reports by selecting relevant information from a variety of sources such as reports, documents, correspondence, electronic files, etc.
Independently composes and types correspondence involving complex, sensitive and non-routing matters.
Responsibility for all personnel matters for all employees in the Region: Being knowledgeable of all LRS and State Civil Service policies and procedures.
Provides technical and administrative assistance to the regional office including: Prepares materials needed for meetings, such as agendas, handouts, binders, etc.
May attend meetings and transcribe minutes.
May type contracts, secure appropriate signatures, and track contracts through the approval process.
Reviews and audits payroll documents for accuracy.
Assists the Regional safety coordinator in maintaining records and insuring that safety program is up to date and accurate in documentation.
Maintains regional telephone reports, payments in AWARE system.
Additional duties as assigned and travel must be performed as needed.