Administrative Assistant 4

Northrop Grumman • Falls Church, VA

1d • $66,600 - $111,000 • Onsite

About The Position

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.
The Corporate Analysis Center, part of the Corporate Strategy & Technology organization, is a unique Northrop Grumman institution. The Center’s mission is to provide strategic insight and foresight to the company’s executive leadership while also providing analytically-driven business development and capture support to enterprise priority programs. The team’s mission plays a leading role in establishing the company’s long term strategy and securing business growth.
The Analysis Center is seeking an Administrative Assistant to the Center’s Senior Director to join our team of qualified, diverse individuals.
The position is full-time on-site and located in our Falls Church, Virginia HQ office.
In this role, the selected candidate will be highly motivated, collaborative, detail orientated, assertive as necessary, and friendly in the performance of the Administrative Assistant role.

Requirements

• The selected individual will be adept in the use of Microsoft 365 and other collaboration/productivity tools (e.g., Outlook, Teams, Word, Excel, PowerPoint, SharePoint) and will work with minimal supervision while exercising good judgment; demonstrating flexibility and agility; prioritizing multiple tasks with competing deadlines; managing schedule conflicts; and providing excellent follow‑through.
• Articulate and possess excellent verbal and written communication skills
• Must possess strong interpersonal skills and be able to work amicably with a diverse work force
• Must possess a high level of initiative
• Excellent time management skills and the ability to prioritize work
• Ability to adapt to a changing environment
• Must be organized and detail oriented
• Ability to work well independently and as part of a team
• Ability to effectively handle multiple tasks
• Ability to exercise discretion and respect confidentiality concerning employee information and company records
• High school diploma and a minimum of eight (8) years additional education and/or experience in the administrative professional or related field or an associate’s degree with six (6) years of experience or a bachelor’s degree with four (4) years' experience in project management or administrative support.
• Experience with organizing/maintaining/deconflicting schedules, meetings, and travel arrangements
• Experience in Microsoft Office Suite including Word, PowerPoint, Outlook, Excel
• Experience in Concur
• Experience in Workday, I-Buy, NG My IT, ITRIP (or equivalent business procurement, enterprise service, and business travel software)

Nice To Haves

• The selected candidate will be able to professionally and effectively communicate both written/verbally with internal and external representatives of all levels; demonstrating tact, diplomacy, discretion and judgment when conveying and gathering and sharing relevant information.
• Associate’s or Bachelor’s degree preferred

Responsibilities

• Serves as a focal point for the organization and communicates with internal and external customers and executives, professionally representing the corporation and organization.
• Manages leadership calendars, including scheduling, prioritizing, and resolving conflicts; coordinates meeting logistics; and supports basic follow‑up on key correspondence.
• Performs office functions such as arranging in‑person and hybrid meetings/conferences; preparing materials and room/technology setup; and responding to and routing as-needed calls to ensure timely and accurate follow‑up
• Assists in maintaining the organization's collaboration electronic sites and folders. Follow-up on open actions to ensure deadlines are met, and gathers, compiles, and reports on information relevant to assignments.
• Assists in event planning and activities of major organization initiatives and reviews. Operate independently to meet requirements of leadership team and offer expertise to assist other functions within the organization.
• Provides operational support for special projects; researches and obtains information, helps plan and ensure follow-through of assigned tasks.
• Arranges domestic travel and prepares expense reports.
• Arranges multi-leg international travel, travel documentation (passport, visa, export compliance, etc.), post-trip expense reports.
• Arrange on-site visits, including foreign visitor requests
• Schedule meetings and trips with organizations and individuals in different time zones in Asia, Europe, and Middle East.

Benefits

• health insurance coverage
• life and disability insurance
• savings plan
• Company paid holidays and paid time off (PTO) for vacation and/or personal business
• overtime
• shift differential
• discretionary bonus
• Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results.
• Employees in Vice President or Director positions may be eligible for Long Term Incentives.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED