Administrative Assistant 4

Northrop Grumman•Rolling Meadows, IL

1d•$63,500 - $105,900•Onsite

About The Position

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history. Northrop Grumman Mission Systems is a trusted provider of mission-enabling solutions for global security. We have a wide portfolio of secure, affordable, integrated, and multi-domain systems and technologies. Our differentiated battle management and cyber solutions deliver timely, mission-enabling information and provide superior situational awareness and understanding to protect the U.S. and its global allies. Northrop Grumman Mission Systems is seeking an Administrative Assistant to Director of Manufacturing Operations to join our team of qualified, diverse individuals. The position is full-time on-site and located in Rolling Meadows, IL. In this role, the selected candidate will be highly motivated, collaborative, detail orientated, assertive as necessary, and friendly in the performance of the Administrative Assistant role. The selected candidate must be able to professionally and effectively communicate both written/verbally with internal and external representatives of all levels; demonstrating tact, diplomacy, discretion and judgment when conveying and gathering and sharing relevant information. The selected candidate will be responsible for, but not limited to the following: Serves as a focal point for the organization and communicates with internal and external customers and executives, professionally representing the corporation and organization. Manages leadership calendars, including scheduling, prioritizing, and resolving conflicts; coordinates meeting logistics; and supports basic follow‑up on key correspondence. Performs office functions such as arranging in‑person and hybrid meetings/conferences; preparing materials and room/technology setup; and responding to and routing as-needed calls to ensure timely and accurate follow‑up Assists in maintaining the organization's collaboration electronic sites and folders. Follow-up on open actions to ensure deadlines are met, and gathers, compiles, and reports on information relevant to assignments. Assists in event planning and activities of major organization initiatives and reviews. Operate independently to meet requirements of leadership team and offer expertise to assist other functions within the organization. Provides operational support for special projects; researches and obtains information, helps plan and ensure follow-through of assigned tasks. The selected individual will be adept in the use of Microsoft 365 and other collaboration/productivity tools (e.g., Outlook, Teams, Word, Excel, PowerPoint, SharePoint) and will work with minimal supervision while exercising good judgment; demonstrating flexibility and agility; prioritizing multiple tasks with competing deadlines; managing schedule conflicts; and providing excellent follow‑through. Arranges domestic travel and prepares expense reports. Provide back-up admin assistance to VP of MFG when necessary.

Requirements

Bachelor’s degree with 2 or more years of relevant administrative work experience; OR an Associate’s degree with a minimum of 4 years of relevant administrative work experience; OR a High School diploma or equivalent with 6 or more years of relevant administrative work experience.
Experience with organizing/maintaining/deconflicting schedules, meetings, and travel arrangements
Experience in Microsoft Office Suite including Word, PowerPoint, Outlook, Excel
Experience in Concur
Articulate and possess excellent verbal and written communication skills
Must possess strong interpersonal skills and be able to work amicably with a diverse work force
Must possess a high level of initiative
Excellent time management skills and the ability to prioritize work
Ability to adapt to a changing environment
Must be organized and detail oriented
Ability to work well independently and as part of a team
Ability to effectively handle multiple tasks
Ability to exercise discretion and respect confidentiality concerning employee information and company records

Nice To Haves

Associates degree
Experience in Workday, I-Buy, NG My IT, ITRIP

Responsibilities

Serves as a focal point for the organization and communicates with internal and external customers and executives, professionally representing the corporation and organization.
Manages leadership calendars, including scheduling, prioritizing, and resolving conflicts; coordinates meeting logistics; and supports basic follow‑up on key correspondence.
Performs office functions such as arranging in‑person and hybrid meetings/conferences; preparing materials and room/technology setup; and responding to and routing as-needed calls to ensure timely and accurate follow‑up
Assists in maintaining the organization's collaboration electronic sites and folders. Follow-up on open actions to ensure deadlines are met, and gathers, compiles, and reports on information relevant to assignments.
Assists in event planning and activities of major organization initiatives and reviews. Operate independently to meet requirements of leadership team and offer expertise to assist other functions within the organization.
Provides operational support for special projects; researches and obtains information, helps plan and ensure follow-through of assigned tasks.
Arranges domestic travel and prepares expense reports.
Provide back-up admin assistance to VP of MFG when necessary.