Administrative Assistant 4

State of Louisiana • Baton Rouge, LA

18h • Onsite

About The Position

The mission of the Louisiana Department of Health is to protect and promote health and to ensure access to medical, preventive, and rehabilitative services for all residents of the State of Louisiana. Join the Louisiana Department of Health’s Bureau of Emergency Medical Services and play a key role in supporting the team that helps protect lives across Louisiana. From coordinating administrative operations and personnel actions to managing purchasing, travel, timekeeping, investigations, and emergency response activities, this dynamic position keeps critical EMS operations moving. An ideal candidate should possess the following competencies: Accepting Direction, Demonstrating Accountability, Focusing on Customers, Adapting to Change, Demonstrating Initiative, Following Policies and Procedures, and Managing Time.

Requirements

• Three years of experience in administrative services.
• Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Responsibilities

• Provides administrative and clerical support to the Bureau of EMS Director and staff, including reception, customer service, correspondence, mail processing, supply management, and assistance with IMS access and inquiries.
• Coordinates and processes personnel actions as the Bureau’s EPAR liaison, ensuring new hires, promotions, demotions, special duty details, and other personnel actions are accurately completed and routed within established deadlines.
• Supports EMS investigations by preparing and transmitting formal correspondence, maintaining case documentation, tracking investigation activities, and following up on outstanding requests.
• Prepares and processes emergency vehicle permits, accurately enters permit information into the Information Management System, and maintains related records.
• Serves as the Bureau’s purchasing agent and travel coordinator by processing P Card and CBA transactions, maintaining required documentation, and arranging lodging, transportation, and other travel needs in accordance with applicable policies.
• Serves as time administrator for Bureau of EMS staff by maintaining employee information, reviewing payroll reports, monitoring time certification and coding, and identifying discrepancies for correction.
• Supports emergency preparedness and disaster response activities, including ambulance credentialing, EMS Tactical Operations Center support, and other assignments during declared emergencies or disasters.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed