Administrative Assistant- Undergraduate Admissions
About The Position
The Administrative Assistant for Undergraduate Admissions is responsible for managing consolidated records (duplicate records), preparing and executing all mailings generated by the Admissions Office, processing and distributing incoming departmental mail, maintaining inventory of admission materials and office supplies, assisting with managing admission email and fax accounts, answering telephone and referring calls/inquiries, and assisting with data entry such as high school transcripts and inquiry cards. The role also involves assisting with document imaging, working admission recruiting events, and providing excellent customer service skills to internal and external customers. All staff have a statutory responsibility to take reasonable care of themselves, others, and the environment, and to prevent harm by their acts or omissions, adhering to the University’s Health, Safety, and Environmental Policy & Procedures.
Requirements
- High School Diploma
- Two years in fast-pace professional work environment
- Strong customer service skills
- Strong interpersonal, organizational, and communication skills (written and verbal)
- Must be able to multi-task
- Proficiency with MS Office
Nice To Haves
- Five years in a fast-pace professional work environment
Responsibilities
- Manage Consolidate Records (duplicate records) in our database (Slate)
- Preparation and execution of all mailings generated by the Admissions Office
- Process and distribute incoming departmental mail
- Maintain inventory of admission materials and office supplies
- Assist with answering telephone and refer calls/inquiries
- Assist with managing admission email and fax accounts
- Data entry (i.e. high school transcripts, inquiry cards, batch acquire, pre-reads)
- Assist with document imaging (scanning supporting application materials such as high school transcripts, student profiles, letters of recommendation)
- Work admission recruiting events
- Provide excellent customer service skills to internal and external customers
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
