Administrative Assistant Jobs

About The Position

Requirements

• High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred.
• Minimum 2 years of administrative or office support experience.
• Strong organizational and multitasking abilities.
• Proficient with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent written and verbal communication skills.
• Attention to detail, discretion, and professionalism.
• Ability to work independently and collaboratively in a team environment.
• Practicing Catholic in good standing with the Church.
• Respectful and collaborative approach to working with clergy, staff, and parishioners.

Nice To Haves

• Familiarity with liturgical terms, Church documents, or Catholic worship practices is desirable.

Responsibilities

• Manage incoming communications, including phone calls, emails, and correspondence.
• Schedule appointments, meetings, and liturgical event logistics.
• Maintain office filing systems, databases, and diocesan records.
• Prepare agendas, reports, and documents for meetings and events.
• Assist with budgeting, expense tracking, and financial documentation as needed.
• Support planning and execution of diocesan liturgies, including Chrism Mass, confirmations, ordinations, and special celebrations.
• Coordinate communications with parishes, clergy, and liturgical ministers regarding events.
• Assist in preparation of liturgical materials, schedules, and worship aids.
• Maintain accurate records of liturgical events, sacramental celebrations, and office activities.
• Generate reports and provide documentation as requested by the Director.