Administrative Assistant, Proposals Team

IXL Learning•San Mateo, CA

1d•$25 - $33•Onsite

About The Position

IXL Learning, developer of personalized learning products used by millions of people globally, is looking for an Administrative Assistant to support IXL’s RFP and proposals strategy. In this role, you will partner with our sales and marketing teams to develop winning proposals and bids that effectively communicate IXL’s product value and foster strong district partnerships. The ideal candidate is organized, detail-oriented, proactive, and passionate about IXL’s mission to impact education. This position requires you to be in our San Mateo, CA, headquarters office.

Requirements

BA/BS and 1-3 years of experience in a related field
Strong written and oral communication skills
Ability to prioritize tasks and work efficiently
Exceptionally organized and detail-oriented
Quick learner who demonstrates initiative
Energetic, mature, positive person who works well independently and with a team
Experience with Google Applications, Microsoft Office Suite, and Adobe required

Nice To Haves

Experience with SchoolWatch and RFPs desired
Experience in K-12 education a plus

Responsibilities

Request and screen bidding opportunities daily
Order supplies and proposals materials
Print, copy, ship, and track proposals and book samples
Complete online bid portal registration and questionnaires, and submit bids
Complete vendor registration forms and paperwork for proposals, support document formatting, and work with internal teams to collect necessary information
Collaborate with IXL sales, contracts, legal, marketing, HR, finance, IT, Security, and other teams to gather information and language needed for responses
Track bid and proposals awards, follow up with district purchasing departments, request evaluations, submit open records requests, synthesize win/loss data, and archive submitted proposals
Maintain contracts lists, track renewals, update pricing, as needed
Support ad hoc bid projects, as needed