Administrative Assistant Jobs in Reno, TX

About The Position

Requirements

• Experience working in Business Services is required.
• Previous experience with accounts payable and accounts receivable.
• Strong understanding of financial processes, recordkeeping, and reconciliation.
• Excellent organizational skills with exceptional attention to detail.
• Strong written and verbal communication skills.
• Ability to prioritize multiple tasks and meet deadlines.
• Proficiency with Microsoft Office Suite, particularly Excel, and the ability to learn financial software systems.
• High school diploma or equivalent required.

Nice To Haves

• Associate's degree in Business, Accounting, Finance, or a related field preferred.
• Experience working in a school district, charter school, or educational organization.
• Knowledge of purchasing procedures and financial compliance requirements.
• Experience with accounting or enterprise resource planning (ERP) software.
• Ability to obtain and maintain Certified Procurement Officer (CPO) certification.

Responsibilities

• Process accounts payable, including reviewing invoices, obtaining approvals, and ensuring timely payments.
• Process accounts receivable, including invoicing, receipt of payments, deposits, and account reconciliation.
• Audit and review staff travel expense reports to ensure compliance with school policies and reimbursement procedures.
• Maintain accurate financial records and documentation in accordance with school and organizational procedures.
• Assist with monthly financial reconciliations and reporting.
• Respond to vendor, staff, and stakeholder inquiries regarding payments, reimbursements, and account status.
• Prepare purchase orders and monitor expenditures as assigned.
• Maintain organized electronic and paper filing systems.
• Ensure confidentiality of financial and employee information.
• Collaborate with school leadership and Business Services staff to support daily operations.
• Perform other duties as assigned.