Administrative Assistant

TMS America • Plano, TX

4d

About The Position

This role is responsible for managing general office operations, coordinating travel, preparing and translating business documents, assisting with accounting tasks, scheduling meetings, maintaining filing systems, and collaborating with facilities management.

Requirements

• 1-2 years of general office administration, receptionist, or clerical experience in a professional corporate environment.
• Business-level Japanese language skills to seamlessly handle internal administrative communications and executive support.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and general office management systems.
• Strong multi-tasking capabilities, high attention to detail, and excellent time management skills.
• Demonstrated professionalism, discretion, and a positive team-oriented attitude.

Responsibilities

• Manage general office operations, including answering phone inquiries, handling incoming mail, and ordering office supplies.
• Coordinate travel itineraries, flight bookings, and accommodation arrangements for visiting executives and staff members.
• Prepare, format, and translate business documents, meeting minutes, and internal memos between English and Japanese.
• Assist accounting personnel with expense report processing, invoice entry, and basic vendor payment tracking.
• Schedule internal and external meetings, manage conference room reservations, and prepare visitor hospitality services.
• Maintain structured filing systems, both digital and physical, to ensure efficient record-keeping and compliance.
• Collaborate with local facilities management to ensure proper maintenance and safety of office equipment and facilities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed