Administrative Assistant - Facilities Management
About The Position
First Baptist Dallas is seeking a Christ-centered Administrative Assistant to provide support to the Facilities Management area. This role is crucial in assisting with the planning, coordination, and implementation of departmental duties, processing invoices, managing office supplies, and maintaining budget records. The ideal candidate will partner with leadership to prepare the annual budget, manage vehicle maintenance records, and handle administrative tasks related to facility operations, including event coordination and security. This position requires a high level of service excellence, attention to detail, and the ability to work effectively in a team environment, while also being capable of independent work and problem-solving. The role may also require responding to campus-wide emergencies after hours.
Requirements
- Fully committed to the Mission and Core Values of First Baptist Dallas
- Fully committed to the Senior Pastor, Executive Pastor, and overall church ministry
- Fully committed to biblical Christian principles and teachings professionally and personally
- Fully committed to demonstrating characteristics that reflect a person of faith and a lifestyle of biblical integrity
- Embody the Green Team Characteristics and work according to Operating Principles
- Must have a High School Diploma
- Minimum of 4 – 5 years of administrative assistant experience
- Must have strong communication skills
- Must demonstrate strong attention to detail
- Ability to multitask
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Shelby, and eSpace
- Exemplary communication and hospitality skills
- An attitude of service toward others
- Flexibility and adaptability
- Ability to process and apply information to various situations/circumstances
- Confident yet teachable
- Focused, self-starter; driven
- Capable of independent thinking and learning
- Must be able to sit for long periods of time
- Must be able to lift up to 10 pounds
- Ability to work effectively using a personal computer for long periods of time
Responsibilities
- Assist in planning, coordinating, and implementing the duties and responsibilities of the Facilities Maintenance Department
- Provide relief duties to the Facilities Office Manager as needed
- Process invoices, enter credit card charges, and order office supplies
- Monitor and report weekly procurement expenses and maintain running budget balances
- Partner with the Director of Facilities Management to prepare the annual facilities budget
- Partner with the Facilities team lead in maintaining vehicle registrations and vehicle maintenance records
- Complete paperwork for elevator inspections conducted on an ongoing basis
- Answer the main Facility’s telephone and handle calls appropriately
- Retrieve voice messages
- Maintain an orderly file system
- Collect Facilities mail and distribute as appropriate
- Function in an interactive relationship with all other ministries of the church, the church fellowship, and entities/personalities outside the church
- Assist the Office Manager with the eSpace system for events and work orders
- Assist the Office Manager in coordinating with housekeeping to ensure room setups are cleaned and completed
- Assist the Office Manager in coordinating larger ministry events (Vacation Bible School, Conferences, Christmas Performances, etc.)
- Handle Parking issues and schedule with management companies: Parking badge system, validation and ticket issues with members, reconcile monthly validation tickets
- Manage tracking system for physical building keys
- Displays leadership in service excellence, exemplifies excellent customer service and creates a positive atmosphere
- Ensures service requests are completed promptly; coordinates schedules and support with other departments and facility operations, including special activities, emergency service requests, and facility space management
- Participates in the development and implementation of standard operating procedures, safety procedures, and performance standards; identifies and implements opportunities for improved services
- May be required to respond after hours, including holidays and weekends, in the event of a campus-wide emergency
- Perform all other duties assigned by the Director of Facilities Management
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
