Administrative Assistant Jobs in Raleigh, FL

About The Position

Requirements

• Prior experience supporting one or more senior leaders, executives, or C-suite stakeholders in an administrative or executive assistant capacity.
• Demonstrated experience managing complex calendars, travel arrangements, meeting coordination, and expense reporting.
• Must have exceptional prioritizing, organizational, communication, initiative, judgment and interpersonal skills.
• Ability to prioritize competing requests and maintain confidentiality in a fast-paced environment.

Nice To Haves

• Degree from a Four-Year College or University.
• Experience supporting multiple executives simultaneously.
• Experience coordinating across multiple departments and stakeholders.
• Experience within sports, media, entertainment, or a similarly fast-paced corporate environment.

Responsibilities

• Coordinate and schedule meetings and conference calls
• Manager calendars across different time zones
• Create and distribute agendas
• Answer and route telephone calls and incoming mail
• Arrange and manage travel schedules and travel expenses
• Track and process P-Card transactions and expenses
• Prepare meeting materials and presentations
• Create templates for letters and memos
• Track and maintain department inventory and materials
• Processing of invoices, setting up new vendors and other financial system operations on behalf of the department
• Creating templated agreements and routing contracts through Docusign and other systems
• Processing staffing and credential needs for events and meetings
• Write and issue correspondence to key partners, NFL clubs, vendors, and fans.

Benefits

• NFL BENEFITS