Administrative Assistant

Nan McKay & Associates•Newark, NJ

2d•$17 - $20•Onsite

About The Position

The position duties include a wide range of activities related to providing support to operational and administrative areas. The Administrative Assistant operates under the direct general supervision of the Program Director and exercises no supervision over other employees.

Requirements

Knowledge of general office practices and procedures, business English and basic mathematics.
Excellent communication and interpersonal skills.
Ability to communicate with and relate to persons of diverse backgrounds and abilities and to establish and maintain effective working relationships with participants, landlords, clients, other vendors and other employees.
Ability to complete complex and detailed tasks in a timely manner.
Ability to plan and prioritize duties.
Ensure regular attendance and punctuality.

Nice To Haves

Knowledge of spoken and written Spanish preferred but not required
Knowledge of PHCD and HUD policies, regulations and other Federal, state and local laws, rules and regulations related to the HCV program
Certification in Housing Choice Voucher Basics within 120 days of employment

Responsibilities

Provide high-level administrative support to Managers/Program Director
Provide excellent Customer Service to participants, landlords, co-workers, clients and vendors
Manage calendars, appointment requests and meetings
Prepare meeting agendas, meeting minutes, memorandums and other critical communications
Review and prepare reports
Answer phone calls, mail and other communications on behalf of Manager/Program Director
Provide back-up support for Receptionist
Assist operational teams with administrative needs
Perform data entry into SharePoint, Yardi Voyager and other software systems
Obtain certification in Housing Choice Voucher Basics within 120 days of employment
Ensure regular attendance and punctuality
Perform other duties as assigned