Administrative Assistant (External Agency Staff)

The National Football League•New York, NY

2d•Onsite

About The Position

This role will support the NFL’s departmental leads (three Senior Vice Presidents) with a focus on daily administrative and core operational support across these core functions of the League, in order to drive efficiency and optimize the productivity of these teams and leaders.

Requirements

Prior experience supporting one or more senior leaders, executives, or C-suite stakeholders in an administrative or executive assistant capacity.
Demonstrated experience managing complex calendars, travel arrangements, meeting coordination, and expense reporting.
Must have exceptional prioritizing, organizational, communication, initiative, judgment and interpersonal skills.
Ability to prioritize competing requests and maintain confidentiality in a fast-paced environment.

Nice To Haves

Degree from a Four-Year College or University.
Experience supporting multiple executives simultaneously.
Experience coordinating across multiple departments and stakeholders.
Experience within sports, media, entertainment, or a similarly fast-paced corporate environment.

Responsibilities

Coordinate and schedule meetings and conference calls
Manager calendars across different time zones
Create and distribute agendas
Answer and route telephone calls and incoming mail
Arrange and manage travel schedules and travel expenses
Track and process P-Card transactions and expenses
Prepare meeting materials and presentations
Create templates for letters and memos
Track and maintain department inventory and materials
Processing of invoices, setting up new vendors and other financial system operations on behalf of the department
Creating templated agreements and routing contracts through Docusign and other systems
Processing staffing and credential needs for events and meetings
Write and issue correspondence to key partners, NFL clubs, vendors, and fans.