Administrative Assistant II - DOE Office of Nuclear Physics

Aleut Federal • Germantown, MD

2d

About The Position

Contractor shall provide administrative services support associated with the U.S. Department of Energy, Office of Science, Office of Nuclear Physics.

Requirements

• High school diploma or GED
• 3–5 years of administrative support experience, with a preference for supporting executive leadership teams
• Strong written and verbal communication abilities with a professional, polished style
• Proficient in computer systems, including Microsoft Office (Word, PowerPoint, Excel, Outlook), database tools, and document control systems
• Skilled at prioritizing tasks, managing multiple responsibilities, and meeting deadlines
• Familiar with standard office equipment such as fax machines, copiers, scanners, and shredders
• Outstanding interpersonal and communication skills
• Highly organized with strong attention to detail
• Capable of working effectively both independently and as part of a team
• Advanced critical thinking and analytical skills, with the ability to evaluate complex information and develop strategic, solution-oriented recommendations
• Highly developed interpersonal and communication skills, fostering effective collaboration across diverse teams and organizational levels
• Demonstrated ability to build and maintain strong working relationships with internal stakeholders, clients, and external partners
• Exceptional organizational and project management capabilities, with a focus on prioritization, efficiency, and achieving high-impact outcomes
• Strong adaptability and resilience, effectively navigating shifting priorities and dynamic work environments
• Results-driven with a high level of initiative, accountability, and commitment to supporting organizational success

Nice To Haves

• Advanced education in Business Administration or a related field is preferred

Responsibilities

• Implementation of administrative policies.
• Management of Office procurement actions.
• Maintaining complete and accurate electronic and hardcopy files on grants.
• Drafting and routing correspondence and responses to actions related to procurement actions, as needed.
• General Administrative support, including answering telephones, routing as necessary or taking telephone messages, picking up mail, conference room keys, Federal Express, and courier packages.
• Providing support for on-site meetings, including logistics, equipment, and visitors, as needed.
• Assisting in general support duties normally assigned to other staff in case of absence or other changes in office workload, including, but not limited to, phone conference setup and travel, including arrangements, authorizations, and vouchers, as requested by supervisor.
• Requires knowledge and use of Microsoft Office Suite and other Office of Science and DOE administrative systems, including PAMS.

Benefits

• Health insurance
• Dental/Vision insurance
• Paid Time Off
• Short- and Long-Term Disability
• Life insurance
• 401k and match

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED