Administrative Assistant Jobs in Raleigh, FL

About The Position

Requirements

• Strong organizational and time-management skills.
• Excellent interpersonal and customer-service skills.
• Clear and professional written and verbal communication.
• Ability to manage multiple priorities and follow through on assigned responsibilities.
• Strong attention to detail and accuracy.
• Ability to handle confidential information appropriately.
• Comfortable working independently while collaborating with multiple departments.
• Working knowledge of Microsoft 365, including Outlook, Word and Excel.
• Comfortable using email, electronic calendars, spreadsheets and standard office equipment.
• Ability to learn new software and office systems.
• Professional proficiency in English for day-to-day business communications.
• Must be legally authorized to work in the United States.

Nice To Haves

• Approximately two or more years of experience in administrative support, reception, front-desk operations, office services, hospitality or a similar environment.
• Experience supporting a professional office environment.

Responsibilities

• Welcome and assist visitors, candidates, vendors and business partners.
• Answer and route incoming calls and respond to general office inquiries.
• Manage incoming and outgoing mail, courier deliveries and building deliveries.
• Coordinate access for visitors, vendors and service providers.
• Maintain meeting rooms, reception areas, kitchen and shared office spaces in an organized and professional condition.
• Coordinate office supplies, refreshments and routine vendor requests.
• Monitor office supply levels and arrange replenishment as needed.
• Support meeting scheduling, conference-room reservations, room setup and visitor access.
• Maintain office contact lists, vendor information, building instructions and basic administrative records.
• Assist with scheduling and coordination of internal meetings and team activities.
• Communicate with building management and service providers regarding routine office matters.
• Provide general administrative support to Operations, senior leadership and other departments as needed.
• Assist with basic document preparation, filing, data entry and spreadsheet updates.
• Help coordinate onboarding logistics for new employees, including workspace preparation, office access and first-day arrangements.
• Maintain confidentiality when handling company, employee or business information.
• Perform other reasonable administrative duties related to the position as assigned.

Benefits

• May be eligible to participate in a discretionary company-wide annual performance bonus program.
• Eligible for overtime compensation in accordance with applicable federal and Florida law.
• Reasonable accommodations may be provided to qualified individuals with disabilities.