Administrative Assistant

Sanofi•Morristown, NJ

6d•Onsite

About The Position

This position will support the Medical Heads of Diabetes, Cardiometabolic, & Foundation Teams and team members in the department. The individual will be the central point of contact and/or assist the department with continuous and future projects to provide high quality, accurate, and timely output and service to key stakeholders. About Sanofi We’re an R&D-driven, AI-powered biopharma company committed to improving people’s lives and delivering compelling growth. Our deep understanding of the immune system – and innovative pipeline – enables us to invent medicines and vaccines that treat and protect millions of people around the world. Together, we chase the miracles of science to improve people’s lives.

Requirements

Minimum 5 years of experience in administrative duties
High school diploma
Proficient in MS Office tools, including PowerPoint and SharePoint/Teams content administration
Ability to work independently and proficiently in a global, multi-site, multi-national environment
Ability to multi-task, exercise judgement, make decisions and take action to complete assignments in a fast-paced and changing environment and the ability to work in a team environment.
Ability to establish and maintain good working relationships and internal networks with minimal direction
Strong interpersonal skills
Ability to manage complex meeting/travel plans and arrangements
Excellent verbal and written communication skills
High ethical standards and maintenance of confidentiality

Responsibilities

Manages multiple priorities in a fast-paced environment, pro-actively managing calendars, scheduling meetings, organizing events, managing domestic and global meetings logistics, and arranging domestic and international travel with both internal and external parties.
Ensures efficient processing of expenses for management and senior staff, as requested.
Prioritizes and executes tasks with minimal direction or supervision.
Handles confidential information.
Digitally savvy, compiles and prepares information for presentations using MS Office software and other tools.
Provides a positive presence and excellent support with answering and prioritizing requests and communications.
Interfaces with staff and senior level managers, executives, external partners and consultants.
Ensures smooth and efficient flow of day-to-day administrative operations.
Interfaces with important functions such as People & Culture, Finance, etc., to ensure efficiency.
Takes initiative and independently manages special/administrative projects in a dynamic and fast paced environment.
Supports new hire and departure activities
Fills on for Executive Assistant when needed
Performs other duties as required.
Leads the General Medicines US Medical Team