Administrative Assistant

KBR•El Segundo, CA

7d•Onsite

About The Position

KBR's National Security Solutions team provides high-end engineering and advanced technology solutions to customers in the intelligence and national security communities. In this position, your work will have a profound impact on the country’s most critical role – protecting our national security. KBR is seeking a Conference Center Administrative Assistant to join our team in El Segundo. The MILSATCOM Systems Engineering, Integration, and Test (MSEIT) effort provides leading edge Systems Engineering & Integration (SE&I) for the Air Force’s Space and Missiles System Center. We support the Air Force’s acquisition of state-of-the-art Military Satellite Communications systems, providing global secure, survivable, and protected communications for our nation’s warfighters. We seek technical individuals who will thrive in a highly collaborative work environment of small teams, using the most modern tools and methodologies to tackle the challenges of integrating complex space and ground communications systems.

Requirements

Active DoD Secret Security Clearance required for this position
2 + years of experience with providing executive-level administrative support in a large, business and or military environment
Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)
Experience with managing calendars and meeting coordination
Demonstrate punctuality, reliability, and a proactive approach to supporting daily operations and addressing workplace needs.
Experience with visitor control, badge tracking, and security procedures
Be self-motivated, work independently, collaborate as part of a team to achieve office goals, and multi-task independently in a fast-paced environment.
Ability to proofread for grammar and punctuation with a high level of accuracy
Ability to interact effectively with internal and external senior-level executives and their assistants in a professional manner and be proactive in anticipating government and administrative needs

Nice To Haves

Degree preferred
Excellent communications skills, friendly attitude, and ability to work well with people
Ability to accept direct supervision for work prioritization
Ability to handle multiple projects, work well with tight deadlines and be willing to do what it takes to get the job done
Experience with SharePoint
Experience with DoD, Intelligence, and Space Force or Air Force customers

Responsibilities

Manage MSEIT conference room reservations and meeting logistics to support efficient daily operations.
Maintain conference center spaces to ensure they are clean, organized, fully stocked, and ready for daily meetings and special events.
Professionally interact with the (senior) leadership team, government customers, vendors, and personnel
Assist with processing purchase requests
Verify VARS in Visitor Control Badge Tracking
Unclassified Rosters/Classified Roster backup
Create FedEx, UPS and mail distribution
Assist with vendor escorts, deliveries and special events