Administrative Assistant Jobs in Lakeland, TN

About The Position

Requirements

• Bachelor’s Degree with accounting or business classes preferred.
• Minimum of 4 years of clerical, secretarial, or office experience required.
• Administration experience in a Manufacturing firm preferred.
• Experience with Microsoft Excel (spreadsheets, formulas, pivot tables).
• Experience with Microsoft PowerPoint (creating and manipulating slides).
• Experience with Microsoft Word.
• Export compliance eligibility for access to U.S. controlled technology (ITAR and EAR).
• Must qualify as a U.S. citizen, U.S. National, lawful permanent resident, Asylee or Refugee, or national of a non-prohibited country, or approved for an export license.

Nice To Haves

• Experience with SAP (financial piece) preferred.

Responsibilities

• Develop, distribute, and post plant communications (email, communication boards, handouts).
• Submit purchase requisitions and reconcile expenses.
• Order office supplies and stock breakrooms and supply areas.
• Arrange luncheons, breakfasts, and dinners.
• Participate in onboarding new employees (uniforms, lockers, lunch, safety shoes, business cards).
• Coordinate outside services for general plant needs (shredding, records retention, offsite meetings).
• Liaise between employees and uniform service to ensure proper uniforms.
• Enter visitors in the RightCrowd system and schedule contractor/visitor training (CVT).
• Liaise for onsite drink and snack vending machines.
• Maintain ETQ trainings for all Brewster and Santa Clara employees.
• Execute various reports for the site.
• Assist Controller with posting invoices, running variance reports, overtime labor reports, and outstanding purchase orders.
• Pick up and distribute mail.
• Collaborate with Plant Manager and team members on projects.
• Communicate necessary information with Facilities Project Manager regarding AFEs.
• Communicate with procurement to ensure contracts are reviewed and acceptable.
• Schedule onsite visits with vendors and team members to procure quotes.
• Create necessary Purchase Requisitions for projects, ensuring proper accounts are used.
• Provide project reporting to team members via email and/or meetings.
• Maintain fully executed contract documents and other project documentation.
• Ensure projects flow smoothly.

Benefits

• Equal employment opportunity employer
• Prohibition of unlawful discrimination and harassment
• Compliance with laws respecting consideration of unemployment status in hiring
• Reasonable accommodation for applicants with disabilities
• Veteran Employee Resource group support
• Military friendly company