Purchasing Administrative Assistant

Eastern New Mexico University • Main Campus - Portales, NM

1d • Onsite

About The Position

Under general supervision, perform a variety of office clerical functions for the department(s) on a regular basis. This role involves performing routine secretarial duties, operating a personal computer for data entry and report preparation, monitoring departmental budgets, and serving as a liaison with other departments. The position also includes greeting visitors, handling inquiries, screening calls, sorting mail, and managing office supplies. Additionally, there is a requirement to learn to operate hand trucks, carts, pallet jacks, and assist with receiving when needed. Regular and predictable attendance is required, along with performing other related duties as assigned.

Requirements

• High school diploma or GED certificate.
• A minimum of six months of experience directly related to the duties specified.
• Ability to perform routine and moderately complex clerical tasks rapidly and accurately.
• Skill in the use of standard office equipment.
• Ability to understand and convey procedures and regulations established.
• Ability to perform basic bookkeeping procedures.
• Ability to maintain confidentiality of records and information.
• Skill in word processing and data entry.
• Ability to maintain an effective working relationship with others.
• Ability to communicate effectively, both orally and in writing.
• Must pass a pre-employment background check.

Nice To Haves

• Ability to perform basic bookkeeping procedures.
• May oversee the functional activities of student employees.
• Must be willing to learn to operate hand trucks, carts, pallet jacks, and do receiving when needed.

Responsibilities

• Perform routine secretarial duties such as word processing/typing, filing, verifying information, coordinating the flow of documents, and scheduling events and meetings.
• Operate a personal computer to enter data, compile and type reports, prepare letters, and general correspondence.
• Monitor departmental budget(s) and perform routine record keeping duties.
• Perform a range of operational support activities for the department(s) and serve as a liaison with other departments on basic administrative and/or operational matters.
• Greet and direct visitors, and when appropriate, resolve routine problems and answer inquiries concerning activities and operations of the department(s), accept, screen, and route telephone calls, and maintain a log of inquiries as required.
• Sort, screen, and distribute mail.
• Order, stock, and distribute office supplies.
• May oversee the functional activities of student employees.
• Willingness to learn to operate hand trucks, carts, pallet jacks, and do receiving when needed.
• Perform other related duties as assigned.

Benefits

• Electronic applications should be submitted through the "Apply" link at the top of this page.
• Please attach the following required documents to your electronic application: Letter of Interest, Contact information for three references (blind or off-list reference checks may be conducted on finalists).
• New Mexico is an open records state; therefore, ENMU complies with the Inspection of Public Records Act, NMSA 1978, Chapter 14, Article 2, from the Office of the New Mexico Attorney General.
• ENMU uses E-Verify to confirm the employment eligibility of all newly hired employees.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED