Senior Administrative Assistant

University of Southern Indiana • Evansville, IN

1d • Onsite

About The Position

Serve as receptionist to assist students, faculty, staff, and others visiting the office and to answer the primary phone line. Assist in schedule development, room scheduling, and processing class change forms. Assist with scanning, indexing, and maintaining documents stored electronically in document imaging system.

Requirements

• High school diploma or GED required.
• Must possess strong interpersonal, organizational, and communication skills.
• Must be able to communicate university policies and procedures regarding registration as well as registrar office policies and procedures.
• Ability to work effectively with diverse needs and requests of individuals.
• Demonstrated proficiency with personal computers, word processing and spreadsheet software, and multi-line phone system.
• Ability to assume responsibilities and work under limited supervision.
• Ability to multi-task and set priorities to complete responsibilities in a timely and efficient manner.

Nice To Haves

• College coursework preferred.
• Experience in a university Registrar’s Office preferred.

Responsibilities

• Greet and assist visitors to the office.
• Answer primary office phone line.
• Work with Assistant Registrar during the schedule development process to edit, update, and maintain up-to-date course information and offerings.
• Process class change forms (e.g., room change, maximum enrollment change, instructor change, and class addition/cancellation) and make recommendations as appropriate on request from colleges. Recommendations require investigation and matching needs based on room availability and suitability of request with regard to room capacity, technology needs, and general overall layout.
• Advise students, faculty, staff and the general public of the University’s academic policies and practices as they relate to registration and records data.
• Assist with scanning, indexing, and maintaining documents in document imaging system following prescribed data standards.
• Maintain academic enrollment data including adding/dropping of courses and withdrawals.
• Verify accuracy of processed documents (add/drop forms, grade forms, etc.)
• Assist office staff with various projects during peak periods.
• Serve as back-up to verify transcript orders submitted in Parchment system.
• Serve as back-up to receive and distribute incoming mail.
• Serve as an interviewer with students, faculty, staff and others as per Public Law 93-380, Family Educational Rights and Privacy Act of 1974.
• Other duties as assigned.

Benefits

• Affordable medical, dental, vision, life and short term and long-term disability insurance plans.
• Retirement plan where the University makes the total contribution equivalent to 7% of annual salary.
• Full tuition fee waiver for employees, spouses, and dependent children.
• Accrue up to 10 paid vacation days per fiscal year – accrual increases after 4, 7, and 11 years of service

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED