Senior Administrative Assistant

Wipfli Advisory LLC • Minneapolis, MN

9d • $21 - $28 • Onsite

About The Position

The Senior Administrative Assistant owns the efficient day-to-day operations of Wipfli’s Minneapolis office by leading administrative processes, managing office resources, and coordinating facility activities. The role serves as the primary point of contact for associates, guests, clients, and vendors, working autonomously and collaboratively across functions to support a positive office experience and smooth business operations. This position is 100% in person at the Minneapolis, Minnesota office.

Requirements

• High school diploma or equivalent required.
• At least 3 years of administrative experience.
• Proficiency with Microsoft Outlook, Word, Teams, and Excel, and ability to learn new software and office technology.
• Initiative and a customer-service orientation.
• Ability to work autonomously with attention to detail.
• Strong verbal and written communication skills and ability to interact professionally with diverse groups of clients and associates.
• Ability to plan, prioritize, and organize work effectively while handling multiple tasks, meeting deadlines, and working under pressure.

Nice To Haves

• Associate degree preferred.
• Administrative experience at a professional services firm preferred.

Responsibilities

• Perform and coordinate daily office operations to maintain a professional, efficient, and welcoming environment.
• Serve as the front-office point of contact by greeting clients, responding to office-related questions and requests, accepting deliveries, and managing mail.
• Manage equipment, vendor relationships, office supply inventory, and ordering.
• Coordinate internal meetings, associate events, and local engagement activities.
• Assist with onboarding activities and office orientation for new associates.
• Assist with associate-function budgets, purchasing, expense tracking, and supplier invoice processing.
• Identify opportunities to improve processes, communication, and operational efficiency.

Benefits

• Eight health plan options, including HMO and PPO plans.
• Dental and vision coverage.
• Health savings account (HSA) enrollment opportunity with potential Firm contribution.
• Employee Assistance Program.
• Firm-sponsored basic life insurance and short- and long-term disability coverage.
• 401(k) savings plan and profit sharing, with a Firm matching contribution.
• Well-being incentive.
• Education and certification assistance.
• Flexible time off.
• Family care leave.
• Parental leave.
• Family formation benefits.
• Cell phone reimbursement.
• Travel rewards.
• Voluntary critical illness and accident insurance.
• Voluntary hospital indemnity insurance.
• Voluntary legal coverage.
• Voluntary long-term care insurance.
• Voluntary pet insurance.
• Voluntary identity theft protection.
• Voluntary supplemental life and AD&D insurance.
• Potential eligibility for an annual discretionary bonus.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED