Administrative Assistant II, LFE

MIT•Cambridge, MA

2d•Onsite

About The Position

This position provides complex administrative and programmatic support for the Laboratory for Financial Engineering (LFE), its educational programs, and other activities. The role involves coordinating course and program administration, including timelines, communications, enrollment, instructional materials, learning platforms, and classroom logistics. It also includes providing support for the LFE faculty director with complex calendar, meeting, travel, and speaking-engagement logistics. Additionally, the position supports research activities, grants, and student/research appointments, handles purchasing, financial transactions, contracts, reimbursements, and account reconciliation. The role also entails coordinating events, maintaining websites, databases, mailing lists, and administrative systems, developing communications, marketing, graphic, and multimedia materials, and supporting other LFE projects and administrative needs. This is a one-year term position with potential for extension.

Requirements

High School education or equivalent
A minimum of three years of administrative, office, or related experience
Ability to anticipate, prioritize, and manage multiple projects and deadlines simultaneously
Ability to work autonomously and collaboratively
Accuracy and keen attention to detail
Strong interpersonal and verbal/written communication skills
Resourcefulness, flexibility, and adaptability
Demonstrated good judgment and discretion with confidential information
Excellent grammar, editing, and proofreading ability
Advanced computer skills, including proficiency with Microsoft Office, WordPress, and database management
Ability to identify, evaluate, and quickly learn new technologies and applications

Nice To Haves

Experience developing professional communications, marketing, and/or multimedia materials
Proficiency with Adobe Creative Cloud applications or comparable graphic design, desktop publishing, photo-editing, and video-editing tools
Knowledge of SAP, Concur, and MIT financial processes, policies, and procedures
MIT or other university experience
Bachelor's degree

Responsibilities

Coordinate course and program administration, including timelines, communications, enrollment, instructional materials, learning platforms, and classroom logistics.
Provide support for the LFE faculty director, including complex calendar, meeting, travel, and speaking-engagement logistics.
Support research activities, grants, and student/research appointments.
Handle purchasing, financial transactions, contracts, reimbursements, and account reconciliation.
Coordinate events.
Maintain websites, databases, mailing lists, and administrative systems.
Develop communications, marketing, graphic, and multimedia materials.
Support other LFE projects and administrative needs.