Admin Assistant Jobs

About The Position

Requirements

• Two (2) years of experience in a position of similar requirements or equivalents.
• Understanding of office principles.
• Good interpersonal and telephone skills.
• Communicate in English clearly and concisely, both orally and in writing.
• High level of skill in the use of all Windows based applications.
• Ability to write meeting minutes and file all materials based on ISO 9001 standards.
• Ability to coordinate real time activities and priorities.
• Proficiency of all office-related equipment.
• Prepares documents using Microsoft applications; formats, proofs, edits for errors.
• Maintain a valid driver’s license.
• High school diploma from an accredited high school. Technical coursework in related fields is preferred.

Responsibilities

• Supplies administrative support services to the Maintenance staff and assumes the role as an administrative liaison with internal and/or external sources.
• Performs routine office or clerical support tasks according to well established.
• procedures. Examples of work performed may include sorting and distributing, mail, photocopying, filing, posting or proofing data, or answering telephone calls and recorded messages.
• Work performed may also include composing routine correspondence, preparing routine reports, scheduling meetings or appointments, screening and directing incoming calls, providing information, maintaining files, or transcribing dictation.
• Prepares documents using Microsoft applications; formats, proofs, edits for errors.
• Assist Project Supervisor on the data entry of the inventory tracking database.
• All other tasks assigned by the Department.
• Perform regular visits to all ITS storage locations under this Contract;
• Monitor stock level at all storage locations
• Ensure all storage locations are well kept and organized
• Be responsible for ITS inventory in MIMS
• Support the Contractor’s Project Manager, Lead Operations Supervisor and technicians with inventory and warehouse duties including but not limited to spare parts inventory, MIMS ID/barcode assignment, parts procurement, parts tracking and replenishing, Return Material/Merchandise Authorization (RMA) processing.
• Perform other tasks assigned by the Department.

Benefits

• Health Insurance
• Dental Insurance
• Vision Insurance
• Long-term Disability Insurance
• 401K Retirement Plan with company match
• Life Insurance
• Paid Holidays
• PTO accrual
• Applicable Continued Education Programs
• Applicable Certifications and Professional License Fees
• Applicable Technical Training and Certification Cost