Accounts Payable Jobs

About The Position

Requirements

• High school diploma or equivalent required; accounting coursework or training is a plus.
• Previous Accounts Payable, accounting, or related clerical experience preferred.
• Familiarity with general office procedures, clerical practices, and automated systems.
• Strong attention to detail with the ability to perform calculations accurately and efficiently.
• Strong organizational and time management skills.
• Professional and pleasant telephone manner with strong communication skills.
• Basic knowledge of Microsoft Excel, Word, email, and other Microsoft Office programs.
• Proficient computer and keyboarding skills.
• Familiarity with apparel industry systems and Accounts Payable processes is a plus.
• Ability to maintain confidentiality and handle sensitive Company and customer information with discretion.

Nice To Haves

• accounting coursework or training
• Familiarity with apparel industry systems and Accounts Payable processes

Responsibilities

• Support the Accounts Payable Manager with daily AP operations and administrative activities.
• Sort incoming mail by vendor and match invoices with purchase orders and receiving documentation.
• Review invoices for accuracy, including invoice numbers, dates, purchase orders, descriptions, quantities, amounts, coding, and payment approvals.
• Calculate invoice extensions and totals and apply available discounts when applicable.
• Review vendor files for previous payments and verify vendor remit-to information.
• Prepare and enter invoices into the accounting system and ensure all required documentation is complete and accurate.
• Assign and record system-generated voucher numbers, print vouchers, run batch edits, and prepare batches for review.
• Review AP batches prepared by other team members and communicate any necessary corrections.
• Make corrections to assigned batches, post completed batches, and maintain appropriate batch documentation.
• Organize and file voucher packets in Open Payables files in preparation for payment.
• Review vendor due dates and select invoices for weekly payment processing.
• Assist with check printing, attaching checks to voucher packets, obtaining required signatures, and preparing checks for mailing.
• Organize and maintain Paid voucher files by vendor.
• Review vendor statements and research outstanding invoices to verify payment status.
• Communicate with vendors and internal departments regarding unpaid, missing, or outstanding invoices.
• Respond to phone calls and inquiries related to invoice and payment status.
• Contact vendors to clarify invoice discrepancies, pricing, receiving documentation, or other payment-related questions.
• Work with internal departments to obtain information needed to resolve invoice and payment issues.
• Set up new vendors and collect required forms and Tax ID information.
• Process supply purchase order requisitions and print purchase orders.
• Maintain confidentiality when handling sensitive Company and customer information.
• Perform additional duties and projects as assigned by the Controller or Chief Financial Officer.

Benefits

• Multi-brand merchandise discount, including Splendid, 7 For All Mankind, and PJ Salvage
• Comprehensive Health Coverage: Medical, Dental, and Vision Insurance, as well as Basic Life/Voluntary Life/Disability/Critical Illness
• Financial Wellness: 401(k) Retirement Program with Company match and 529 College Savings Plan, as well as Tax-Advantage Health & Transit Accounts
• Personal and sick time off, vacation time, floating days, and company-observed holidays
• Paid Volunteer Time Off to dedicate your skills and time towards charitable activities
• weekly breakfasts and monthly milestone celebrations to leadership-led panels, and, team-building events