Accounts Payable Representative at Metro Elevator NY NJ, Inc.

Metro Elevator•Kenilworth, NJ

1d•Onsite

About The Position

At Metro Elevator NY NJ, our Accounts Payable team plays a critical role in maintaining accurate financial records and ensuring vendors are paid accurately and on time. We're looking for an Accounts Payable Representative who is detail-oriented, organized, and dependable, with a strong commitment to accuracy and customer service. This role will support Metro Elevator NY NJ, Inc. by managing day-to-day accounts payable activities, resolving invoice and payment issues, and helping ensure consistent and efficient AP processes across the organization.

Requirements

Bachelor's degree in Accounting or Finance (required)
1–4 years of experience in accounting, bookkeeping, or accounting operations
Proficiency in Excel (comfortable working in spreadsheets daily)
Self-motivated, trainable, and eager to learn
Experience supporting multiple entities or business units
Organized and deadline-driven
High attention to detail and accuracy.
Strong organizational and time management skills.
Collaborative mindset and clear communication skills.

Responsibilities

Process and review vendor invoices for accuracy, proper coding, approvals, and timely payment in accordance with company policies and procedures.
Reconcile vendor statements, accounts payable balances, and related general ledger accounts to ensure accuracy and resolve discrepancies.
Assist Metro Elevator NY NJ, Inc. with accounts payable support and research and resolve complex invoice, payment, and transactional issues.
Prepare and post month-end accounts payable and accounting entries.
Maintain accurate and organized AP records, workpapers, and supporting documentation for internal review and audit purposes.
Monitor invoice and payment activity to help ensure vendors are paid accurately and timely while maintaining appropriate documentation and internal controls.
Review and process purchase orders to ensure accuracy, proper authorization, and coding.
Match vendor invoices to approved purchase orders and receiving documentation, verify pricing and quantities, and ensure all vendor billings align with the associated job, contract, or project requirements before payment processing.
Review charges for accuracy, allocate costs to the appropriate job or department, and coordinate with project managers, field personnel, and vendors to resolve billing discrepancies and maintain accurate job costing records.
Work closely with the Business Manager and internal team to meet accounts payable deadlines.
Partner with Metro division administrative teams to promote consistent accounts payable practices, adherence to accounting policies, and standardized processes across Metro entities.
Communicate with vendors and internal teams to research invoice discrepancies, resolve payment issues, and respond to account inquiries in a timely and professional manner.
Support internal and external audits by preparing accounts payable schedules, reconciliations, documentation, and responding to auditor requests.
Assist with compiling monthly and quarterly financial reporting information and accounts payable data for management review.
Identify opportunities to improve, automate, and streamline accounts payable processes to increase efficiency, accuracy, and consistency.
Maintain confidentiality and exercise sound judgment when handling financial information, vendor records, and payment-related documentation.