Accounts Payable Jobs

About The Position

Requirements

• Requires three (3) years of work experience performing a variety of office support, clerical, or secretarial work. Associate degree preferred.
• Additional education may substitute for the work experience required on a year-for-year basis.
• Bookkeeping experience preferred.
• Must be proficient with Microsoft Office suite of products.
• Requires a high degree of written and verbal communication skills dealing with employees, clients, or the public.
• Must have knowledge of business English, spelling, punctuation, modern office practices, procedures, and equipment.
• Ability to handle multiple duties and priorities under limited supervision.
• Applicant will be subject to a post offer civil and criminal background check.

Nice To Haves

• Bookkeeping experience preferred.
• Associate degree preferred.

Responsibilities

• Secondary contact for the extension office telephones and walk-in traffic and to help provide coverage for lunch breaks for office staff.
• Serve as a scheduler for meeting rooms, office requests, and equipment checkout.
• Maintains accurate records; collects money, issues receipts, balances and reconciles accounts, maintains and disburses funds.
• Responsible for special account detail management (grants, 920 detail account), IRS 1099 misc., and the Pesticide State Account management.
• Responsible for tracking the inventory for Burleigh County Extension, submitting supply orders and for the copy machine contracts/billing and breakouts.
• Responsible for Accounts Receivable, Accounts Payable and Credit Card management functions for the extension office. Travel vouchers/payments.
• Serves as Senior Bookkeeper, prints and codes/disperses billing invoices.
• Maintain open communications with NDSU Extension Agents and office staff.
• Provide regular updates to customers through social media, blog, Facebook, webpage, newsletter, etc.
• Provide brochure and flyer design for some special events.
• Manage publication orders and requests, etc.
• Assist with and attend 4-H programs and events as needed.
• Attend Achievement Days as needed and assist with Achievement Day preparations as needed.
• Participate in the team planning, designing and implementation of office projects.
• Other duties as assigned and required.