Administrative Assistant II - Extension

Project County of Burleigh•Burleigh, ND

10d•$22 - $24

About The Position

Under the general supervision of the Burleigh County Department Head/NDSU Extension County Coordinator, this position will serve as the clerical assistant for the County Extension office. Assists with the public, answers telephones, collects and tabulates data, prepares original correspondence and reports, keeps financial transaction records, monthly financial statements, and quarterly reports. Assists with drafting budgets and controlling expenditures within assigned budgets.

Requirements

Requires three (3) years of work experience performing a variety of office support, clerical, or secretarial work. Associate degree preferred.
Additional education may substitute for the work experience required on a year-for-year basis.
Bookkeeping experience preferred.
Must be proficient with Microsoft Office suite of products.
Requires a high degree of written and verbal communication skills dealing with employees, clients, or the public.
Must have knowledge of business English, spelling, punctuation, modern office practices, procedures, and equipment.
Ability to handle multiple duties and priorities under limited supervision.
Applicant will be subject to a post offer civil and criminal background check.

Nice To Haves

Bookkeeping experience preferred.
Associate degree preferred.

Responsibilities

Secondary contact for the extension office telephones and walk-in traffic and to help provide coverage for lunch breaks for office staff.
Serve as a scheduler for meeting rooms, office requests, and equipment checkout.
Maintains accurate records; collects money, issues receipts, balances and reconciles accounts, maintains and disburses funds.
Responsible for special account detail management (grants, 920 detail account), IRS 1099 misc., and the Pesticide State Account management.
Responsible for tracking the inventory for Burleigh County Extension, submitting supply orders and for the copy machine contracts/billing and breakouts.
Responsible for Accounts Receivable, Accounts Payable and Credit Card management functions for the extension office. Travel vouchers/payments.
Serves as Senior Bookkeeper, prints and codes/disperses billing invoices.
Maintain open communications with NDSU Extension Agents and office staff.
Provide regular updates to customers through social media, blog, Facebook, webpage, newsletter, etc.
Provide brochure and flyer design for some special events.
Manage publication orders and requests, etc.
Assist with and attend 4-H programs and events as needed.
Attend Achievement Days as needed and assist with Achievement Day preparations as needed.
Participate in the team planning, designing and implementation of office projects.
Other duties as assigned and required.