Administrative Assistant II

City of Independence•Independence, MO

1d•Onsite

About The Position

Provides clerical and administrative support duties within the Parks and Recreation Department. Processes invoices, requisitions, procurement card transactions, and purchase orders; orders supplies and equipment. Enters billing. Assists with bookkeeping and accounting. Enters and retrieves information into a computer in order to update records, process transactions or respond to requests for information. Logs, tracks, and maintains records on department or unit activities. Formats and types letters, memos, and other correspondence. Answers the telephone and interacts with the public and City staff to respond to inquiries and requests. Assists in preparation of the annual operating budget; monitors monthly expenses. Performs related duties. Minimum Qualifications: High school diploma or GED; and two to three years of clerical experience which involved interacting with the public to disseminate information; or any combination of education, training and experience which provides the required knowledge, skills and abilities to perform the essential functions of the job. Valid driver’s license required. Must be able to complete NIMS training within six (6) months of hire.

Requirements

High school diploma or GED
Two to three years of clerical experience which involved interacting with the public to disseminate information; or any combination of education, training and experience which provides the required knowledge, skills and abilities to perform the essential functions of the job
Valid driver’s license required
Must be able to complete NIMS training within six (6) months of hire
Knowledge of general office procedures, bookkeeping and/or accounting, policies, and practices; applicable state, federal and local laws, rules and regulations; computer applications related to the work
Skilled in the operation and routine maintenance of general office machines such as copiers, facsimile machines, and telephone systems
Skilled in the use of Microsoft Office applications, including Word, Excel, and Teams; and various specialized database systems
Ability to communicate effectively orally and in writing

Responsibilities

Processes invoices, requisitions, procurement card transactions, and purchase orders
Orders supplies and equipment
Enters billing
Assists with bookkeeping and accounting
Enters and retrieves information into a computer in order to update records, process transactions or respond to requests for information
Logs, tracks, and maintains records on department or unit activities
Formats and types letters, memos, and other correspondence
Answers the telephone and interacts with the public and City staff to respond to inquiries and requests
Assists in preparation of the annual operating budget; monitors monthly expenses
Performs related duties