Administrative Assistant II

Vale

8d•Onsite

About The Position

We are Vale Base Metals – a global supplier of the critical minerals transforming the future. With industry-leading reserves of copper and nickel in Canada, Brazil, and Indonesia, and state-of-the-art infrastructure in the U.K., Canada, and Japan, VBM delivers a secure and responsible supply of high-quality products to customers across Europe, the Americas, and Asia. Global demand for critical minerals is growing exponentially. From energy to aerospace, batteries to magnets, robotics to artificial intelligence, a secure and responsible supply of critical minerals is fundamental to power modern technologies. And at Vale Base Metals, we are transforming our business to provide a secure and responsible supply of these minerals. Join our diverse team of 13,000 talented individuals committed to providing mineral security to a world in transition. We invite you to put your skills to work, driving meaningful and enduring change while enjoying a rewarding career. We are currently seeking an Administrative Assistant II to join our Fixed-Plant Maintenance team in Voisey’s Bay, Labrador, a fly-in fly-out operation. This permanent position will be on a 2 week on/2 week off rotation working at the Voisey’s Bay mine site. As an Administrative Assistant II, you will be providing administrative assistance daily to the Fixed-Plant Maintenance, Utilities Maintenance, Reliability, and Integrated Planning and Scheduling Departments, as well as support to other departments when needed. This can involve scheduling/organizing meetings, travel (domestic & international), visa requirements, vacation scheduling, filing, typing, mail/file distribution, invoice management, maintain contact with all offsite offices, liaise with head office and other business locations.

Requirements

A 2-year college diploma in Office Administration is required.
A minimum of 3 years’ experience in a similar role.
Strong ability to work cooperatively within a team environment
Self-motivation and ability to complete work with minimal supervision
Strong computer skills in Microsoft Office are required
Strong organizational and interpersonal skills are required
High level of confidentiality is required

Nice To Haves

Knowledge of SAP is considered an asset

Responsibilities

Communicate with contacts at all levels inside and outside the organization, providing and obtaining information from other managers and directors or outside representatives.
Receive and screen telephone calls, letters, and/or visitors, answering routine questions and furnishing information to save manager's time.
Schedule appointments and coordinate arrangements for meetings and conferences and travel arrangements (flights, car rentals, hotel bookings).
Organize and maintain files of immediate supervisor's correspondence and records, following up on pending matters.
Draft and type routine letters and memoranda from specific instructions, and prepare regular correspondences, reports, and presentations.
Produce a variety of correspondence, reports, and presentations using the appropriate software for word processing, graphics, and spreadsheets.
Process invoices for payment into the SAP system and maintains invoice filing system. Ensure prompt payment to suppliers with agreed upon timelines. Investigate and resolve any issues arising.
Work independently within specific scope as determined by the immediate supervisor.

Benefits

Competitive compensation including a variable annual incentive plan
Participation in a competitive Defined Contribution Pension package
Comprehensive benefits package (company paid core coverage, flex health and dental coverage, flex accounts, disability plans and optional insurances)
Leave for all of life’s reasons (vacation, personal, sick, parental)
Work culture dedicated to safety, diversity & inclusion, and career growth
Employee Family Assistance Program
Virtual Healthcare online
Online training and career development opportunities
Chartered flights within Newfoundland & Labrador
24/7 access to a fully stocked cafeteria with balanced meals prepared by our culinary team
Access to recreational facilities and social activities (cardio/weight room, gymnasium, music room, movie theatre, etc.)
Accommodations are equipped with cable TV, internet, and unlimited long-distance calling
All Personal Protective Equipment is provided upon hire. Employees are given a safety boot allowance and receive a 100% reimbursement for prescription safety glasses.