VIP Project Manager

AEG Worldwide•Miami, FL

7d•$50,000 - $60,000

About The Position

The primary responsibilities of the Project Manager for VIP are to plan and deliver high-quality VIP experiences for live entertainment events. This role works closely with internal and external teams to ensure projects align with client objectives and are executed on time, within budget, and to the highest standards. This position requires exceptional attention to detail, strong prioritization and management of assignments, problem solving skills, and an understanding of strategic analysis, budgets, and deadlines. Successful candidates are proactive, resourceful, and solutions focused, able to perform under pressure, and adaptable to shifting priorities in a fast-paced environment.

Requirements

Bachelor’s degree in business administration, marketing, communications, or related field OR a minimum of 2 to 4 years of relevant work experience
Bilingual in Spanish (verbal and written) required
Proven experience in client projects and event management
Strong knowledge of the music industry and current music trends
Proficiency with office applications and Apple devices
Exceptional verbal and written communication skills, adaptable to clients of all backgrounds and educational levels
Excellent organizational skills with the proven ability to manage multiple projects on time and within budget
Entrepreneurial, resourceful, forward thinking, and highly motivated
Proven experience in producing/planning events required
Confident and assertive in negotiations while maintaining professionalism
Ability to work independently with minimal supervision
Comfortable working in high pressure, fast paced environments with strict deadlines
Willingness to work extended hours and weekends as needed to meet client needs and deliverables
Exercises discretion with all confidential company information
Team oriented mindset with a positive outlook
Exceptional customer service skills

Responsibilities

Plan, coordinate, implement, and manage all aspects of VIP events/tours from start to finish, utilizing internal and external resources to ensure flawless advancement and execution
Manage internal resources and third-party vendors to ensure accurate and consistent execution of projects based on contracted event deliverables
Serve as the primary point of contact for key project clients, maintaining communication and managing expectations from start to finish
Maintain consistent and timely communication with multiple departments (creative, legal, finance, marketing, etc.) to ensure collaboration and transparency on pending items
Negotiate and secure venues and vendors
Ensure timely processing of event expenses, including VIP credit card charges based on job classes, and obtain, approve, and submit bills to accounts payable with accurate event coding
Oversee project timelines, budgets, and resources
Provide insights and recommendations to optimize event performance and achieve desired outcomes
Actively contribute to new business pitches and proposals to expand and retain the client base
Communicate and work with venue/vendor primary contacts to ensure exceptional customer service and hospitality for VIP patrons, including setup, cleanliness, safety, inventory distribution, guest escort services, troubleshooting, etc.
Complete other tasks and responsibilities as assigned