Accounts Payable Clerk
Pyramid Global Hospitality • Phoenix, AZ8d • Onsite
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Accounts Payable Clerk (Full-Time) - Arizona Biltmore
Pyramid Global Hospitality•Phoenix, AZ
•Onsite
About The Position
The Accounts Payable Clerk is responsible for processing hotel invoices and expenses in accordance with audit requirements/standards. The Clerk will reconcile vendor statements, prepare month end accruals, and perform other duties as needed to support leadership in higher level accounting functions. ESSENTIAL FUNCTIONS Perform applicable Accounts Payable and General Accounting functions. Reconcile vendor statements to ensure payment is being issued within established net terms Process high volume of invoices utilizing 3-Way Matching in our purchase order system (Craftable) Submit Capex invoices as needed and save support for month end reconciliation Process monthly villa owner invoices for rental pool earnings Collaborate with Central Accounting Office (CAO) to resolve vendor inquiries and facilitate payments that require special handling Prepare and submit new vendor setup requests with required W9/W8 forms and accurate remittance instructions Complete month-end accruals with necessary supporting documentation Maintain organized files to reference purchase orders, invoices, and vendor statements Research and respond to information requests from internal departments and management Respond to guest inquiries, charge inquiries and requests in a timely, friendly and efficient manner to support continuing effort to deliver outstanding guest service and financial profitability. Participate in special projects, team training and development Perform other duties and responsibilities as assigned or required Report results to others and aids others to understand financial matters Develop and maintain constructive and cooperative working relationships with other finance departments and corporate departments they support Collaborate with manager to establish specific goals and plans to prioritize, organize and accomplish project/department goals Attend staff meetings pertinent to work assignments Act in accordance with fire, health and safety regulations on property and follow the correct procedures when required
Requirements
- High School Diploma or equivalent
- Experience with Craftable or other similar purchase order system
Nice To Haves
- College course work in related field
- Prior accounting experience
- Hospitality industry experience
- Experience with General Ledger applications
- Experience with OnQ
Responsibilities
- Perform applicable Accounts Payable and General Accounting functions.
- Reconcile vendor statements to ensure payment is being issued within established net terms
- Process high volume of invoices utilizing 3-Way Matching in our purchase order system (Craftable)
- Submit Capex invoices as needed and save support for month end reconciliation
- Process monthly villa owner invoices for rental pool earnings
- Collaborate with Central Accounting Office (CAO) to resolve vendor inquiries and facilitate payments that require special handling
- Prepare and submit new vendor setup requests with required W9/W8 forms and accurate remittance instructions
- Complete month-end accruals with necessary supporting documentation
- Maintain organized files to reference purchase orders, invoices, and vendor statements
- Research and respond to information requests from internal departments and management
- Respond to guest inquiries, charge inquiries and requests in a timely, friendly and efficient manner to support continuing effort to deliver outstanding guest service and financial profitability.
- Participate in special projects, team training and development
- Perform other duties and responsibilities as assigned or required
- Report results to others and aids others to understand financial matters
- Develop and maintain constructive and cooperative working relationships with other finance departments and corporate departments they support
- Collaborate with manager to establish specific goals and plans to prioritize, organize and accomplish project/department goals
- Attend staff meetings pertinent to work assignments
- Act in accordance with fire, health and safety regulations on property and follow the correct procedures when required
Benefits
- Go Hilton travel benefits
- Pyramid's travel benefits
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
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