Accounts Payable Clerk
DOC • Holyoke, MA65d • Onsite
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Accounts Payable Clerk
DOC•Holyoke, MA
•Onsite
About The Position
Our mission is to make a transformative impact on our communities through the exceptional buildings, infrastructure, and relationships we construct—with skill, purpose, integrity, and passion. Founded in 1879, DOC (Daniel O’Connell’s Sons) is a trusted construction management and general contracting firm serving public and private clients across the Northeast and Florida. We bring together expertise in building and heavy/civil construction to deliver complex, high-impact projects. At DOC, we believe there’s always a better way to build. Our team is driven by collaboration, accountability, and a commitment to continuous improvement—constantly learning, evolving, and pushing to deliver better outcomes for our clients and communities. Our Values Always do the right thing Support and respect the people you work with Think like a client Be patient and flexible—even when unexpected obstacles arise Ensure everyone safely returns to their families Position Summary We are seeking a talented accounts payable professional to perform various checking, researching, data entry, electronic filing, and other clerical duties in conjunction with the senior accounting staff. Under the general supervision of the Controller, this person will perform various bookkeeping and accounting duties related to the maintenance of financial records.
Requirements
- Knowledge of elementary accounting procedures.
- Familiar with office procedures, accounting payable functions.
- High school Diploma or equivalent GED required
- One to two years training in accounting or business school.
Nice To Haves
- Knowledge of Vista, Sage 300 and/or Procore a plus
- Experience with large-scale construction projects.
- Knowledge of construction contracts and legal requirements.
Responsibilities
- Receive and sort subcontractor requisitions and invoices for material suppliers, cost centers and various miscellaneous expenditures.
- Verify accuracy, match pertinent data and apply account classification and distribution code.
- Check contracts, where applicable, for prices, change orders and terms.
- Maintain records to ensure all subcontracts and all change orders are executed properly and filed as required.
- Complete subcontractor requisitions and verify accuracy of lien waivers, certificates of insurance, and any required bonding information as well as internal required documents.
- Maintainsubcontractor’s file to track status of proper insurance certificates and bonds on all subcontracts, including the subcontract value and payable amounts.
- Create check run reports for Treasury Department.
- Answer any inquiries from checksigners.
- Make sure all checks are signed and mailed as directed.
- Work with members of the projects to answer any questions regarding open invoices and payments status.
- Manage the account payable vendors in Sage300.
- Create new vendors ensuring the W9 is properly executed.
- Determine which vendors require a 1099.
- Process 1099s annually.
- Review and process internal invoices from related entities.
- Open mail and enter both invoices and requisitions into TimberScan for electronic routing, approval and posting.
Benefits
- Medical, Dental & Vision
- 401k with company match
- ESOP- DOC is an employee-owned organization
- FSA Account
- Life & Disability Insurance
- Tuition Reimbursement
- Fitness & Wellness benefits
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
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