Senior Accounts Payable Accountant

The Sobrato Organization • Mountain View, CA

8d • $82,000 - $105,000 • Hybrid

About The Position

The Senior Accounts Payable (AP) Accountant is responsible for managing a high-volume accounts payable function and supporting accounting operations across multiple legal entities within The Sobrato Organization. This role is heavily focused on accounts payable and requires the ability to manage a large volume of transactions while maintaining accuracy, strong organization, and exceptional attention to detail. In addition to accounts payable responsibilities, the role supports general ledger activities, reconciliations, job cost accounting, and month-end close processes of all. The ideal candidate has significant experience working in a high-volume AP environment, is systems-savvy, and can effectively balance multiple priorities and deadlines in a fast-paced setting. Success in this role requires a strong customer service mindset and the ability to build effective working relationships across the organization. As a key partner to internal stakeholders, particularly the Construction team and other operational groups, this individual must be responsive, collaborative, solution-oriented, and committed to delivering timely, accurate support while maintaining appropriate financial controls. Experience in construction accounting, real estate, or project-based accounting environments is highly desirable.

Requirements

• Bachelor’s degree in accounting or related field required.
• Minimum of 10 years of accounts payable experience
• 1–2 years of general ledger accounting experience preferred.
• Experience in commercial real estate, construction accounting, job cost accounting, or multi-entity accounting environments preferred.
• Proficiency with Microsoft Excel and other MS Office applications
• Experience with large ERP systems, AP automation tools, and Yardi strongly preferred.
• Strong analytical, problem-solving, and organizational skills with the ability to manage competing priorities in a fast-paced environment.
• Strong customer service orientation with the ability to build effective working relationships and respond professionally to a high volume of requests from internal stakeholders, vendors, and business partners.
• Ability to manage multiple deadlines and workstreams while maintaining a high degree of accuracy and attention to detail.
• Excellent written and verbal communication skills.
• Professional demeanor with the ability to interact effectively with peers, management, vendors, and external partners.
• Independent self-starter with strong follow-through, systems aptitude, and a commitment to continuous process improvement.
• Experience in mentoring and training finance/accounting interns is a plus.

Nice To Haves

• 1–2 years of general ledger accounting experience
• Experience in commercial real estate, construction accounting, job cost accounting, or multi-entity accounting environments
• Experience with large ERP systems, AP automation tools, and Yardi
• Experience in mentoring and training finance/accounting interns

Responsibilities

• Manage all accounts payable functions across four divisions: Sobrato Real Estate, Sobrato Family Foundation, Sobrato Capital, and Sobrato Enterprise Operations.
• Oversee the end-to-end AP process, including invoice approval, data entry, reconciliation, payments, and reporting — ensuring compliance with departmental policies and standards.
• Review and maintain processes for accurate and timely property tax and insurance payments across multiple legal entities.
• Prepare and analyze job costs for ongoing projects, generating monthly reports and reimbursement calculations.
• Account for mortgages and report related financial activity.
• Identify and implement improvements to AP workflows and internal controls.
• Review AP batches, including checks, wires, and ACH transactions, prior to release.
• Manage and enhance the travel and expense program (Certify), including policy updates and credit card program oversight.
• Lead cross-training for AP functions and oversee the Junior Accountant in AP-related responsibilities.
• Manage vendor onboarding, maintenance, and invoice processing using Yardi Payscan and Vendor Café.
• Respond to vendor and internal inquiries promptly to support departmental needs.
• Manage annual 1099 preparation and issuance.
• Support audits and participate in system enhancements related to AP automation and internal control improvements.
• Assist with month-end and year-end close activities and maintain organized financial records.
• Support month-end close processes, including job reconciliations and tie-outs to the trial balance for all AP accounts.
• Prepare and review reclass journal entries related to job costs.
• Enter budgets for all current jobs in Yardi.
• Assist with balance sheet and income statement reconciliations.
• Prepare quarterly development cost billings and annual maintenance reconciliations for external partners.
• Support preparation of year-end CAM reconciliations per tenant lease agreements.
• Perform additional reconciliations and journal entries as assigned.
• Participate in cross-functional projects and system implementations, such as credit card and expense report systems, construction manager integrations, and Yardi/Fluxx integrations.
• Attend meetings, including financial reviews, internal control reviews, and AP aging discussions.
• Maintain and update the expense coding matrix and other internal documentation.

Benefits

• Medical, dental, and vision benefits for employees and dependents on the first of the month following the hire date
• Short and long-term disability and life insurance
• Fertility program benefits
• Comprehensive mental health benefits for employees and dependents
• Retirement savings account with matching contributions of up to 10%
• Twenty PTO days in the first year of service in addition to paid year-end closure days between Christmas and New Year’s Day
• Eleven paid holidays
• Transit commuter benefits
• Tuition assistance and professional development initiatives for growth
• Technology allowance
• Employee matching gifts program
• Generous parental leave
• Flexible and inclusive work environment
• Professional yet comfortable work environment with our business casual dress code
• Catered lunches, healthy snacks and beverages
• Acknowledgement for exceptional work as well as important moments in the lives of those we work with

What This Job Offers

• Job Type: Full-time
• Career Level: Senior