Accounts Payable Coordinator

Haymarket Media, Inc•New York, NY

51d•$60,000 - $70,000•Hybrid

About The Position

Haymarket Media, Inc. is seeking an Accounts Payable Coordinator to join the Accounting team. This position is located in our New York, NY office on a hybrid work schedule; three (3) days in office, Monday through Wednesday. The Accounts Payable Coordinator plays a vital role in maintaining Haymarket Media’s financial health. Managing purchasing, receiving, invoice posting, and payment workflows, this position ensures seamless disbursement operations across our multi-brand portfolio. You will act as an operational line of defense—ensuring timely supplier payments, maintaining proper support documentation, enforcing internal controls, and resolving transaction discrepancies across systems.

Requirements

2–4 years of dedicated Accounts Payable or full-cycle accounting experience.
Hands-on experience with Enterprise ERP systems (e.g., Unit4 Business World, NetSuite, SAP, Oracle, or QuickBooks).
Proficiency with commercial banking platforms (e.g., Citizens Bank) for ACH/wire execution.
Advanced proficiency in Google Workspace (Gmail) and Microsoft Excel or Google Sheets for data management and payment proposals.
Solid understanding of automated workflows, 3-way matching, General Ledger structures, basic double-entry accounting, and GL entries.
Exceptional written and verbal communication skills with a track record of resolving vendor disputes diplomatically.
Strong attention to detail and high professional standards when interacting across departments.
Minimum of an Associate’s degree in Accounting

Nice To Haves

Basic understanding of sales and use tax is a plus.

Responsibilities

Organize and process incoming invoices in Google Gmail, ensuring accurate coding and 3-way matching against purchase orders and goods receipts.
Create and maintain vendor profiles in Unit4 Business World in close coordination with internal purchasers and the contracts department.
Review incoming T&E expense claims within the Business World system to ensure every line item complies with company policy. Promptly and efficiently notify claimants of any necessary adjustments or corrections.
Prepare payment proposals in Business World via Excel to guarantee timely payments under established terms. Process domestic/international wires and ACH payments using Citizens Bank Optima software.
Monitor invoice workflows for processing bottlenecks. Trace system transactions to isolate root causes of payment or ledger errors and troubleshoot bank payment issues.
Handle AP inquiries from external vendors and internal purchasers across multiple brands. Assist accounting leadership with audit requests and maintain audit-ready transaction records.