Accounts Payable Coordinator

Schunk of North America Inc•Grand Rapids, MI

5d•$55,000 - $60,000•Hybrid

About The Position

The Accounts Payable Coordinator plays a vital role in supporting WNA's financial operations and continued growth. As a key member of the accounting team, this position ensures vendor invoices are processed accurately and efficiently, payments are made on time, use tax compliance is maintained, and financial records remain reliable. Beyond transactional responsibilities, the AP Coordinator helps strengthen internal controls, supports audit and compliance efforts, and contributes to process improvements as the accounting function scales. This role serves as an important partner to both internal stakeholders and external vendors, helping maintain the operational excellence that supports our crews, customers, and projects.

Requirements

Formal accounting education, Bachelor’s or Associate’s Degree preferred Business or Accounting
3-5 years work experience in Accounting, manufacturing highly desired
2 (+) years’ experience maintaining ERP system, SAP strongly preferred
Strong computer related skills, including in Microsoft products
Demonstrated problem solving skills
Excellent verbal and written communication skills
Proven ability to work with cross functional teams
Demonstrated ability to maintain confidential information and use personal discretion and judgement while performing all tasks related to job responsibilities

Responsibilities

Process vendor invoices and maintain required documentation of all transactions according to standard operating procedures.
Apply use tax compliance requirements to multi state purchases, ensure valid exemption certificates are on file with vendors and manage self-assessment of use tax for remittance to state entities.
Participates in continuous improvement initiatives by analyzing processes and identifying areas for optimization and implementing effective solutions (process, policy, automation) to enhance efficiency and performance.
Manages and assists with dispute resolution and payment inquiries while providing excellent customer service, promptly and professionally. Functions as the central point of contact for specific, more complex supplier activity by performing research and root cause analysis to resolve advanced discrepancies, both internally and externally.
Responds to and resolves urgent credit hold situations, escalating Vendor risk (red Flags) to leadership when necessary.
Prepares and delivers comprehensive accounts payable reports, including aging analyses to provide actionable insights, may compile and present accounts payable metrics and reporting to support Intercompany Reconciliations.
Assist with the onboarding process for new vendors in accordance with internal audit policies.
Assist with audits, month-end closing and reconciliation of general ledger as it relates to accounts payable function to meet accounting deadlines.
Communicates effectively with supervisors and team members while consistently meeting deadlines with minimal supervision.
Customer service and relationship building with internal teams/stakeholder and external partners.
Demonstrates accountability by taking ownership of responsibilities, maintaining organization, and addressing challenges independently, manages time effectively, and works well under pressure to meet deadlines with strong attention to detail and a commitment to a high level of accuracy.
Performs other duties as assigned.