Accounting Specialist Jobs

About The Position

Requirements

• High School diploma/GED; AND two (2) years of accounting support experience; OR an equivalent combination of education, training, and experience.
• Knowledge of policies and procedures of the accounting and finance functions.
• Knowledge of use of specified computer applications including the design and management of databases or spreadsheet files and the development of special report formats.
• Knowledge of business arithmetic.
• Knowledge of financial record keeping and bookkeeping practices and techniques.
• Knowledge of standard office practices and procedures, including filing and the operation of standard office equipment.
• Knowledge of correct business English, including spelling, grammar, and punctuation.
• Knowledge of basic budgetary practices and terminology.
• Knowledge of practices of reviewing financial documents for completeness and accuracy.
• Knowledge of techniques for working with a variety of individuals from various socioeconomic, ethnic, and cultural backgrounds.
• Skill in performing accounting and financial office support work.
• Excellent time management skills.
• Ability to meet strict deadlines.
• Experience with accounting software, such as Quickbooks and Concur.
• Ability to read and explain rules, policies, and procedures.
• Ability to analyze and resolve varied financial office administrative problems.
• Ability to organize, research, and maintain financial files.
• Ability to perform accurate arithmetic calculations.
• Ability to review financial documents for completeness and accuracy.
• Ability to review, post, balance, and reconcile financial records.
• Ability to maintain accurate financial records and prepare accurate and timely reports.
• Ability to organize own work, set priorities, and meet critical deadlines.
• Ability to communicate effectively in oral and written forms.
• Ability to contribute effectively to the accomplishment of team or work unit goals, objectives, and activities.
• Ability to establish and maintain effective working relationships with those contacted in the course of the work.
• Nevada Driver’s License
• CPR and First Aid certification within six (6) months

Responsibilities

• Prepare, submit, reconcile, and track invoices.
• Review aging reports and ensure timely receipt and posting of payments.
• Run and reconcile various month end reports.
• Manage PEX card processes, including ordering cards, requesting and distributing funds, maintaining monthly P&I and allowance worksheets, reconciling funding reports, adjusting holding accounts, and creating and paying related invoices.
• Review invoices, credit card charges, and vendor statements for accuracy; process payments, issue checks with supporting documentation, and submit transactions for approval, signature, and posting.
• Perform accounting and financial support functions, including reviewing and reconciling reports, journals, subsidiary ledgers, and other financial records; audit and verify source documentation; assist with general ledger entries as assigned.
• Enter, code, retrieve, and maintain financial and program data within computer systems; develop and manage spreadsheets, databases, and custom report formats to support reporting and compliance needs.
• Conduct regular grant audits by running reports to confirm all eligible expenses.
• Perform general office and administrative support functions, including maintaining files, preparing correspondence and reports, proofreading documents for accuracy and compliance, and supporting special projects as assigned.
• Contribute to departmental effectiveness by collaborating with team members, offering process improvement suggestions, and supporting a high standard of customer service.
• Represent the organization with professionalism, integrity, and cooperation in interactions with staff, external partners, vendors, and the public.
• Review weekly transactions in Concur, prepare weekly aging, reconcile check register and provide cash balance.
• Provide timely and courteous assistance to department staff by addressing payable-related questions and resolving discrepancies in a professional and service-oriented manner.
• Print and prepare checks for signature.
• Other duties as assigned.