Accounting Assistant Jobs

About The Position

Requirements

• High school diploma or GED, including or supplemented by bookkeeping or accounting courses.
• Three years of clerical and/or secretarial experience, including one year involving bookkeeping or accounting.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports and correspondence and speak effectively before groups of customers or employees.
• Ability to calculate figures and amounts including discounts, interest, commissions, proportions, percentages, area, circumference, and volume, and apply basic algebra and geometry.
• Ability to solve practical problems and interpret written, oral, diagrammatic, or scheduled instructions in situations with limited standardization.
• Knowledge of generally accepted accounting principles relating to single- and double-entry accounting systems and financial reports.
• Ability to work quickly and accurately with numbers and maintain neat, well-organized records.
• Ability to operate a 10-key calculator by touch.
• Ability to type at least 45 words per minute.
• Ability to communicate effectively orally and in writing.
• Ability to exercise independent judgment regarding the release of confidential information.
• Ability to operate a computer using standard word-processing, data-inquiry, and spreadsheet programs.
• Ability to establish and maintain effective working relationships with county employees, officials, and the public.
• Any equivalent combination of experience and training that provides the required knowledge, skills, and abilities may be considered for current Nueces County employees only.
• Employees who drive a vehicle on official business must have a driving record meeting standards set by the County and its insurance carrier.

Responsibilities

• Review clerical personnel’s work and answer questions about budgets, purchase orders, and related matters.
• Compile work from other offices, identify and resolve errors, and complete forms and reports.
• Serve as a resource to employees with non-routine questions or problems.
• Post receipts and disbursements to appropriate ledgers, journals, or reports and ensure accounts balance.
• Prepare regular reports of disbursements and receipts by category or project.
• Process and disburse checks for refunds, distribution of receipts, or other appropriate purposes.
• Gather financial and statistical data and prepare reports of program activities.
• Respond to inquiries about the department or division, particularly regarding financial transactions.
• Prepare the annual fiscal budget for departments under the County Clerk.
• Prepare agenda items for commissioner’s court.
• Prepare and account for purchase orders.
• Contact vendors for price quotes and obtain required forms.
• Enter financial and other data into a computer terminal and balance source data against computer printouts.
• Complete special accounting projects and prepare special reports as assigned.
• Create and maintain necessary manual and computerized files and filing systems.
• Create and type correspondence and reports.
• Verify receipts or cash-register tapes against checks received, identify errors, and make corrections.
• Answer telephone calls, respond to inquiries, refer callers to the appropriate party, or take messages.
• Process transfers of funds among accounts or projects.
• May train new employees.
• Be on duty before, during, and after natural disasters and emergencies when directed by the supervisor.