Accounting Assistant Jobs

About The Position

Requirements

• Bachelors’ Degree in Accounting/Finance preferred OR a minimum of 1-2+ years of related professional experience in job costing/project accounting.
• Strong background in collections is required.
• Experience in Architecture/Engineering/Construction industry highly desired, however other billable professional services/consulting industries are also desirable.
• Proficient Excel skills required.
• Good communication skills.
• Strong commitment to innovation by creating new and better ways to solve clients’ toughest challenges.
• High levels of integrity, always doing the right thing in an ethical, fair, and sustainable way.
• Demonstrated experience of collaboration in a diverse and inclusive team, working together toward technical excellence.

Nice To Haves

• Deltek Vision software knowledge is a plus.
• Prevailing Wage knowledge/experience a plus, but not required.
• Client focused, always striving to give clients the best solutions.

Responsibilities

• Add/update project activity in Deltek Vision utilizing project setup/modification forms.
• Prepare invoice packages for approval by Project Managers, including all applicable backup, as required per contract terms.
• Review all sub-consultant invoices for accuracy and compliance with client and contract requirements.
• Maintain project invoice/billing files and all supporting documents associated with invoicing/billing.
• Support project budgeting and forecasting, and project variance analysis.
• Perform labor adjustments and billing transfers as required.
• Provide payment status to Project Accountant for accounts receivable reporting, as needed.
• Assist in AR collection calls and project reconciliation.
• Provide billing information to Project Accountant for, and assist in the preparation of, various regularly recurring reports.
• Support to Corporate month-end financial reporting preparation.
• Additional support tasks for Corporate Finance and Project Accounting group as identified.

Benefits

• extensive medical, disability and life insurance coverage
• continuing education benefits
• paid time off
• employee assistance program
• a retirement savings plan with company matching contributions