Attendance Accounting Assistant II Contract and Limited Term

Poway Unified School District•San Diego, CA

2d•Onsite

About The Position

Under the direction of the Principal or Assistant Principal, the Attendance Accounting Assistant II performs student attendance accounting activities at a middle school or continuation high school. The role inputs and updates attendance data for required Average Daily Attendance (ADA) reporting, carries out related clerical and record-keeping duties, and assists with enforcing attendance policies. The position also supports student registration and other assigned school activities. Work may include coordinating independent study contracts, performing receptionist duties, training and overseeing student assistants, responding to homework requests, assisting with schedule preparation, and processing student withdrawals, transfers, limited registrations, and releases.

Requirements

High school graduation.
Two years of general clerical experience in a school environment.
Knowledge of applicable State Education Code sections and other applicable laws.
Knowledge of record-keeping and report preparation techniques, oral and written communication, correct English usage, interpersonal skills, modern office practices and equipment, and telephone techniques and etiquette.
Ability to perform attendance accounting at a middle school or continuation high school; enter and update ADA reporting data; and assist with enforcing attendance policies.
Ability to interpret, apply, and explain attendance rules, regulations, policies, and procedures, and learn District attendance policies, terminology, and accounting methods.
Ability to compile and verify data, prepare reports, maintain records, and operate a computer and assigned software.
Ability to communicate effectively orally and in writing, establish cooperative working relationships, meet schedules and timelines, and plan and organize work.

Responsibilities

Perform student attendance accounting activities and provide accurate daily attendance reporting for ADA requirements.
Distribute, collect, and scan attendance sheets; enter student absences and codes in student information software and verify absence information with teachers and parents.
Set up automated phone calls, receive parent notes, and verify suspicious signatures.
Assist students and parents at the attendance counter; issue readmit slips and off-campus and hallway passes.
Perform related clerical duties, including answering parent calls, responding to messages, and composing attendance-related letters, memoranda, and correspondence.
Assist with enforcing attendance policies; oversee, counsel, and discipline students as assigned; notify parents of absences and prepare School Attendance Review Board (SARB) letters as needed.
Prepare detention slips and truancy referrals, and communicate truancy issues to appropriate personnel or agencies, including police, probation, and truancy officers, following established procedures.
Prepare and maintain attendance and truancy records and reports; distribute reports to administrators and faculty as requested and compile assigned data.
Operate office equipment and communicate with students, parents, administrators, faculty, social workers, and outside agencies to exchange information and resolve attendance concerns.
Respond to attendance and enrollment inquiries and provide information.
Assist with coordinating and scheduling student registration; monitor registration-material inventory, order supplies, prepare forms and packets, and ensure paperwork is completed and signed.
Perform other assigned activities, including coordinating independent study contracts, receptionist duties, training and overseeing student assistants, responding to homework requests, assisting with schedule preparation, and processing student withdrawals, transfers, limited registrations, and releases.