Accounting & Office Administrative Assistant

Team Builder Recruiting•Mohnton, PA

2h•$24 - $28•Onsite

About The Position

Zook Masonry is hiring an Accounting & Office Administrative Assistant for its in-office team in Mohnton, Pennsylvania. This part-time role supports the company's accounting, office administration, employee engagement, and day-to-day business operations. The schedule is flexible and consists of 20–25 hours per week. The role manages accounts receivable, including monthly AIA billing for construction projects, accounts payable, accurate financial records in QuickBooks Enterprise Contractor Edition, and biweekly payroll. It also oversees office and facility supplies, provides general administrative support with Microsoft Word, Excel, and other office software, coordinates employee gifts, and organizes company events. The position supports routine office needs and construction-related administrative tasks. Zook Masonry has provided commercial masonry services since 1993, serving southeastern Pennsylvania. The company describes itself as growing and faith-based, with a close-knit, supportive team and a culture that values dependable work, strong relationships, and employee appreciation.

Requirements

At least 2 years of accounting and administrative experience.
At least 2 years of accounts payable and accounts receivable experience.
Experience with QuickBooks and Microsoft Excel.
Comfort using Microsoft Word and office software.
Ability to maintain accurate records, meet deadlines, and manage multiple responsibilities.
Ability to adapt between bookkeeping, administrative tasks, and changing office priorities.
Trustworthiness and discretion when handling confidential financial and employee information.
A team-focused approach suited to a close-knit, faith-based workplace.

Nice To Haves

General business or construction knowledge.

Responsibilities

Manage accounts receivable, including preparing monthly AIA billing for construction projects.
Process accounts payable and maintain accurate financial records using QuickBooks Enterprise Contractor Edition.
Handle biweekly payroll and ensure employees are paid accurately and on time.
Oversee office and facility supplies and keep essential items stocked.
Provide general administrative support using Microsoft Word, Excel, and other office software.
Coordinate employee birthday and Christmas gifts.
Organize company events, including the annual Christmas party and summer picnic.
Support day-to-day business operations by handling routine office needs and construction-related administrative tasks.