Accounting Administrative Assistant

Amaro Law Firm • Houston, TX

1d

About The Position

The Accounting Administrative Assistant supports Amaro Law Firm’s accounting operations by handling deposits, check processing, settlement data entry, and vendor documentation. The role maintains accurate financial records in Filevine and the accounting drive, prepares materials for check days, and runs bank errands as needed. The ideal candidate is detail-oriented, organized, and reliable, with strong follow-through.

Requirements

• Strong attention to detail and accuracy, especially with checks, amounts, and file names.
• Excellent organization and ability to keep track of several deadlines.
• Reliable follow-through and a positive, can-do attitude.
• Clear, professional communication with team members and outside vendors.
• Comfort using scanners and shared drives, and ability to learn new software.
• Reliable transportation for bank errands.

Nice To Haves

• Experience in accounting, bookkeeping, or administrative support.
• Experience with Filevine or other case management software.
• Personal injury or law firm experience.

Responsibilities

• Scan, save, and enter deposits in Filevine.
• Prepare for check days by printing invoices, emails, and settlement memos in advance.
• Process check requests by scanning, saving, and entering checks in Filevine for settlement memos and check requests, and saving copies in the accounting drive.
• Process mail-outs by preparing the mail-out form, scanning and recording it in Filevine, and saving it to the file.
• Confirm receipt of W-9 forms, save them in the accounting drive, and contact vendors when a W-9 is needed.
• Run errands to the bank, pick up checks, and handle other check pickups.
• Follow up on stale operating account checks.
• Submit supply order requests.
• Audit settlement data entry in Filevine.
• Handle miscellaneous tasks as needed.

Benefits

• Competitive salary commensurate with experience.
• Comprehensive medical, dental, and vision insurance at no cost to the employee.
• 401(k) retirement plan with employer match.
• Generous paid time off and firm holidays.
• Paid parental leave.
• Professional development and continuing education support.
• Employer-paid life insurance.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed