Accounting Administrative Assistant
About The Position
An established industrial equipment sales and service company in Conyers, Georgia, is hiring an Accounts Payable / Accounts Receivable Specialist with administrative duties. The role manages vendor payables, customer billing and collections, and general office administration. It is a full-time, on-site position with a Monday-to-Friday schedule from 7:30 AM to 5:00 PM and weekends off. The position processes vendor invoices and payments, generates customer invoices, posts payments, follows up on overdue accounts, resolves billing issues, prepares deposits, and supports month-end close. General office work includes answering phones, assisting customers and vendors, maintaining records, and supporting management.
Requirements
- At least 2 years of accounts payable, accounts receivable, billing, or accounting clerk experience.
- Working knowledge of accounting or ERP software.
- Strong attention to detail and accuracy with numbers.
- Comfort making collection calls in a professional, courteous manner.
- Solid Excel and general computer skills.
- Good communication and organizational skills.
- Ability to manage deadlines and work independently.
Nice To Haves
- IntelliDealer experience.
- Equipment, dealership, or industrial experience.
Responsibilities
- Process vendor invoices, match them to purchase orders and receiving documents, and code them accurately.
- Prepare and issue vendor payments on schedule.
- Reconcile vendor statements and resolve discrepancies or past-due items.
- Communicate with vendors and internal departments about invoice and payment questions.
- Generate and send customer invoices for parts, service, and equipment sales.
- Post and apply customer payments accurately.
- Monitor aging reports and follow up on past-due accounts by phone and email.
- Resolve billing questions and disputes, and process credits or adjustments as needed.
- Prepare daily deposits.
- Answer phones and assist customers and vendors.
- Perform filing and data entry, and maintain records.
- Support month-end close with accounts payable and accounts receivable reports and reconciliations.
- Assist management with general office needs.
Benefits
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Opportunity for advancement
- Paid time off
- Training and development
- 15 days of combined PTO and sick time
- Employer-paid individual health insurance starting the first of the month after 30 days of employment
- Employer-paid individual dental insurance
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
