Accounting Administrative Assistant

Amaro Law Firm • Houston, TX

1d

About The Position

The Accounting Administrative Assistant supports Amaro Law Firm’s accounting operations by handling deposits, check processing, settlement data entry, and vendor documentation. The role maintains accurate financial records in Filevine and the accounting drive, prepares materials for check days, and runs bank errands as needed. The firm seeks a detail-oriented, organized, and reliable person with strong follow-through.

Amaro Law Firm is a plaintiff’s trial law firm founded in 2005 and headquartered in Houston Heights. The firm represents individuals and families affected by wrongful death, catastrophic personal injury, and commercial vehicle accidents. Its culture emphasizes ownership, problem-solving, clear goals, KPIs and OKRs, structured SOPs, accountability, and continuous improvement.

Requirements

• Strong attention to detail and accuracy, especially with checks, amounts, and file names.
• Excellent organization and ability to manage several deadlines.
• Reliable follow-through and a positive, can-do attitude.
• Clear, professional communication with team members and outside vendors.
• Comfort using scanners and shared drives, and ability to learn new software.
• Reliable transportation for bank errands.

Nice To Haves

• Experience in accounting, bookkeeping, or administrative support.
• Experience with Filevine or other case management software.
• Personal injury or law firm experience.

Responsibilities

• Scan, save, and enter deposits in Filevine.
• Prepare for check days by printing invoices, emails, and settlement memos in advance.
• Process check requests by scanning, saving, and entering checks in Filevine for settlement memos and check requests, and saving copies in the accounting drive.
• Prepare mail-out forms, scan and record mail-outs in Filevine, and save them to the file.
• Confirm receipt of W-9s, save them in the accounting drive, and contact vendors when a W-9 is needed.
• Run errands to the bank, pick up checks, and handle other check pickups.
• Follow up on stale operating account checks.
• Submit supply order requests.
• Audit settlement data entry in Filevine.
• Handle miscellaneous tasks as needed.

Benefits

• Competitive salary commensurate with experience.
• Comprehensive medical, dental, and vision insurance at no cost to the employee.
• 401(k) retirement plan with employer match.
• Generous paid time off and firm holidays.
• Paid parental leave.
• Professional development and continuing education support.
• Employer-paid life insurance.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed