Vendor Jobs

About The Position

Requirements

• Bachelors Degree in Accounting required.
• Minimum of 2+ years related accounting or bookkeeping experience required.
• General knowledge of accounting principles and understanding of the general ledger accounts is required.
• Attention to detail and accurate data entry skillset is a must.
• Strong verbal and written communication skills creating effective customer-focused relationships with all levels within the organization.
• Able to work under tight deadlines and use time effectively based on key priorities.
• Intermediate command of computer hardware/software is required; specifically, proficient in the knowledge of Microsoft Office suite including but not limited to; Word, Excel, Power Point and Outlook.
• Fluent in the English language is required.
• Ability to act with integrity, professionalism, and confidentiality.

Responsibilities

• Review and verify invoices and statements to ensure proper documentation and approval before processing vendor payments.
• Track all Purchase Orders.
• Post resident payments and reconcile account balances
• Respond to resident and vendor billing inquiries professionally and timely
• Process and issue accounts payable checks to vendors accurately and on time.
• Assist the Property Manager in distributing monthly financial reports to the board of directors.
• Generate and mail overpayment letters and delinquent account statements to residents.
• Ensure compliance with company policies and accounting procedures
• Maintain organized filing of paid bills and other financial records.
• Answer phone calls professionally and take messages as needed.
• Manage and oversee the petty cash fund for the association, ensuring accurate tracking and usage.
• Upload payment files into accounting software (e.g., Repay) for processing and timely completion.
• Perform additional bookkeeping or administrative tasks as needed to support the property management team.